SWARAN SOFT SUPPORT SOLUTIONS PVT. LTD.
- Tech Simplified_

Gurugram, India | UAE| Estonia | USA
- JOB DESCRIPTION

Office Administrator

Job Title
- Office Administrator

Department
- Administration & Operations

Reporting To
- COO / Founder & CEO

Location
- Gurugram, Haryana (On-site)

Experience
- 4 to 10 Years

Employment Type
- Full-Time, Permanent

Travel Requirement
- Own two-wheeler / bike (mandatory for local errands & vendor visits)
- About Swaran Soft:
Swaran Soft Support Solutions Pvt. Ltd. is an enterprise AI and digital transformation company headquartered in Gurugram, with offices in the UAE, Estonia, and the USA. Our Agentic AI Consulting & Managed Services division partners with enterprises across India and the Middle East to deploy intelligent automation, multilingual AI agents, and open-source workflow orchestration platforms. We are a rapid-growing team that values ownership, agility, and execution excellence.

Role Overview:
Key Responsibilities:
1. Office Administration & Facility Management:
- Ensure the office environment is clean,



well-maintained, and fully operational at all times.
- Manage housekeeping staff schedules, supervise cleaning quality, and handle pantry supplies (tea, coffee, snacks, water, stationery).
- Coordinate with building management for maintenance, parking, security passes, and access cards.
- Oversee office infrastructure including furniture, IT peripherals, ACs, printers, UPS, and electrical fittings — schedule preventive maintenance and prompt repairs.
- Maintain an up-to-date inventory of office supplies, consumables, and assets; trigger timely reorders.

2. Vendor Coordination & Procurement:
- Identify, negotiate with, and manage relationships with vendors for office supplies, housekeeping services, AMC contracts, catering, courier, and facility services.
- Raise purchase orders, track deliveries, verify invoices, and coordinate vendor payments with the finance team.
- Maintain a vendor register with contract terms

📌 Office Administrator (Gurugram)
🏢 SWARAN SOFT SUPPORT SOLUTIONS PRIVATE
📍 Gurugram