Job Title:Scanning and Filing Clerk
Reports To: Department Manager

Job Overview: The Document Management Assistant is responsible for the productive and accurate management of both physical and digital documentation. This role ensures all records are properly prepared, scanned, indexed, stored, and made available to authorized personnel.

Responsibilities:
Document Preparation and Scanning:
- Prepare physical documents for scanning by removing staples, paper clips, and other binding materials, and repairing any damaged pages.
- Operate high-speed scanning equipment to convert paper documents into digital formats (e.g., PDF or TIF).
- Perform quality control checks on all scanned images to ensure clarity, legibility, and completeness, re-scanning as necessary.

File Management and Organization:
- Index, label, and categorize digital files according to established naming conventions and internal systems (alphabetical, numerical, or by date/content).
- Upload and store digital files in the appropriate cloud-based or local document management systems.




- Maintain and organize physical filing systems and archive original documents for long-term storage, ensuring easy retrieval when required.

Data Integrity and Security:
- Handle all documents, especially sensitive or confidential information, in strict accordance with company policies and data protection regulations
- Maintain an accurate log of all files, including tracking borrowed papers and their return status.
- Assist in developing and implementing file management and data retention procedures.

Required Qualifications and Skills
- Education: A high school diploma or equivalent is typically required.
- Experience: Prior experience in an administrative, office, or records management role is preferred.

Technical Skills:
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
- Familiarity with scanning software and document management systems (e.g., SharePoint).
- Adept typing and data entry skills.

Job Typ

📌 Scanning and Filing Clerk (Noida)
🏢 Panchsheel Group
📍 Noida