1. Administrative and Clerical Support
- File Management: Organizing, maintaining, and updating both digital and physical files, records, and documents. This includes creating filing systems and ensuring the confidentiality of sensitive information.
- Document Preparation: Drafting, proofreading, and editing a variety of documents, such as reports, presentations, and correspondence.
- Supply Management: Monitoring and managing office supplies, anticipating needs, placing orders, and ensuring continuous availability of materials.
- Maintaining Office Equipment: Handling basic maintenance and troubleshooting of office equipment like printers, scanners, and fax machines.
- Answering and Directing Calls: Acting as the first point of contact for the office, answering and directing phone calls in a skilled manner, and taking messages.
- Greeting Visitors: Welcoming and assisting visitors, clients, and vendors, and directing them to the correct person or location.

3. Scheduling and Coordination
- Managing Calendars: Coordinating and scheduling meetings, appointments,



and events for staff members, and maintaining a master office calendar.
- Event Planning: Helping to organize and coordinate company events, team meetings, or other office functions.

4. General Office Upkeep and Support
- Maintaining a Tidy Office: Ensuring common areas, such as the reception area, conference rooms, and kitchens, are clean and organized.
- Supporting Staff: Providing ad-hoc administrative support to other team members and departments on various projects and tasks.
- Problem-Solving: Responding to and resolving office-related issues or requests in a timely manner.
- Basic Bookkeeping: Handling light financial tasks such as expense tracking and managing petty cash.

Key Skills and Qualifications
- Excellent Organizational Skills: The ability to multitask, prioritize, and manage time effectively.
- Strong Communication Skills: Both written and verbal communication are crucial for interacti

📌 Office Assistant (Ulwe)
🏢 OM POWER SYSTEMS
📍 Ulwe