The Works Accounts Officer will be responsible for supporting factory-level accounting activities, with a robust focus on material receipt documentation, supplier bills, invoices, purchase order verification, stores coordination, and accounting compliance. The role requires close coordination with Stores, Purchase, Finance, and Management to ensure that all financial documents are properly verified before being processed for accounting.
Key Roles and Responsibilities
1. Supplier Bill and Invoice Verification
- Receive and verify supplier bills, invoices, delivery challans, and related documents.
- Check invoices against approved Purchase Orders before forwarding for accounting.
- Ensure that invoice rates, quantities, taxes, and terms match the approved PO.
- Identify and report discrepancies in quantity, rate, tax, freight, or other charges.
- Ensure no bills are processed without proper supporting documents.
2. Purchase Order Compliance
- Confirm that all inwarded materials are supported by a valid and approved PO.
- Ensure materials are not accepted or processed only on Delivery Challan without proper approval.
- Coordinate with Purchase and Stores for missing or incorrect PO details.
- Escalate cases where materials are received without proper purchase documentation.
3. Stores and Material Receipt Coordination
- Work closely with Stores personnel to verify material receipt entries.
- Cross-check GRN / inward entries with supplier invoices and POs.
- Ensure quantities received are correctly recorded before bills are accounted.
- Verify that material receipt procedures are followed strictly.
- Support Stores in maintaining proper documentation for inward materials.
4. Accounting Support
- Prepare verified documents for accounting entry.
- Ensure all bills are accounted only after complete verification.
- Maintain proper records of pending bills, approved bills, disputed bills, and rejected bills.
- Coordinate with the Finance team for payment pr