Role Summary

The Executive Assistant (EA) to Director will act as the central coordination point between the Director and all departments including Sales, Merchandising, O2D, Production, Purchase, Sampling, Accounts, HR, QC, Dispatch, and Factory Operations.

The role is not just calendar management — it is a high-responsibility execution and follow-up role focused on:
- Ensuring tasks assigned by the Director are completed on time
- Maintaining system discipline
- Tracking reports, meetings, commitments, and escalations
- Improving communication speed and accountability across teams
- Helping drive company systems toward “autopilot operations”

The EA must be highly organized, proactive, disciplined, and capable of handling pressure and multiple priorities simultaneously.

Key Responsibilities

1. Director Coordination & Task Management
- Maintain Director’s daily schedule, meetings, travel plans, and priorities
- Prepare daily task sheets and follow-up trackers
- Track all commitments made by departments to the Director
- Ensure closure of pending tasks within timelines
- Escalate delays,



negligence, or communication gaps immediately
- Maintain priority-wise pending work dashboard

2. Meeting Management
- Schedule and coordinate meetings (internal & external)
- Prepare MOM (Minutes of Meeting)
- Track MOM action points department-wise
- Ensure action closure before next review meeting
- Maintain weekly review dashboards

Examples:
- Sales review
- Shipment review
- Sampling review
- Production review
- Buyer escalation review
- O2D review

3. Communication Management
- Coordinate between:
- Sales team
- PD merchandisers
- O2D team
- Purchase
- Factory
- Buyers/agencies (when required)
- Maintain communication discipline and response timelines
- Follow up continuously until work completion

4. MIS & Reporting
- Maintain and update:
- FMS trackers
- Shipment trackers
- Sampling trackers
- Buyer meeting trackers
- Lead tracking
- Pending approval trackers
- Delay &

📌 Executive Assistant to Director (Firozabad)
🏢 TRANSPARENT OVERSEAS
📍 Firozabad