Executive Assistant to the Managing Director

Role Overview

We are seeking an experienced Executive Assistant to provide high-level administrative and operational support to senior leadership. The role requires exceptional organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.

Key ResponsibilitiesExecutive & Calendar Management

· Manage calendars, schedule meetings, and coordinate calls for senior stakeholders

· Track and update daily schedules, to-do lists, and timesheets

· Send calendar invites and ensure seamless scheduling across teams

Communication & Coordination

· Manage internal and external emails, including drafting responses and follow-ups

· Coordinate with advocate teams to align schedules and availability

· Maintain and update contact databases and directories

Administrative Support

· Maintain timesheets, to-do lists, and contact lists regularly

· Process memberships, subscriptions, and event/webinar registrations

· Monitor emails and ensure timely responses and follow-ups

· Book conference rooms and ensure meeting readiness

Document & Office Management

· Coordinate document approvals and signatures from leadership

· Print, scan, and dispatch documents

· Maintain records of contacts and documentation

· Support procurement of stationery and office supplies

Travel Management

· Coordinate flights, visas,



hotels, and local transport

· Liaise with travel agents for bookings and logistics

· Manage travel documentation and insurance

· Maintain travel records and costs

Front Office & General Administration

· Greet clients and visitors; manage guest experience

· Handle incoming calls and direct them appropriately

· Manage guest accommodation

· Ensure conference rooms and office facilities are operational

General Support

· Perform clerical duties and provide administrative support

· Undertake additional responsibilities as required

Key Requirements

· Minimum 8+ years of relevant experience

· Graduate degree (mandatory)

· Solid organizational and multitasking abilities

· Excellent communication skills (English required; Kannada and Hindi preferred)

· High level of professionalism and attention to detail

· Ability to work proactively and independently

Preferred Attributes

· Strong stakeholder management skills

· Problem-solving mindset

· Presentable and confident

· Proficiency in MS Office and administrative tools

Compensation

Salary will be commensurate with experience and qualifications.

If the above role excites you and you wish to be part of a growing team, please share your profile to us.

Pay: ₹50,000.00 - ₹80,000.00 per month

Work Location: In person

📌 Executive Assistant to Managing Director (India)
🏢 Aarna Law
📍 India