JOB DESCRIPTION

Job Title: Sr. Accountant.

Department: Accounts & Finance

Reporting To: Management / Head of Accounts

Position Details

The Sr. Accountant will be responsible for managing and controlling the accounting and financial activities of the Auto Division. The role involves ensuring accurate and timely accounting transactions, monitoring cash and bank activities, finance disbursements, supplier payments, sub-dealer accounting, statutory data, MIS, reconciliations, monthly and quarterly closing, and year-end audit requirements.

The position will also be responsible for coordinating with the Sales Department, Head Office, banks, financial institutions, sub-dealers, internal auditors and statutory auditors to ensure smooth and timely completion of all accounting activities.

Key Responsibilities

A. Daily Accounting & Control

- Monitor and verify daily cash, bank, JN, PV, vehicle sales, spare sales and workshop billing transactions.
- Verify Sub-Dealer Challans on a daily basis.
- Obtain and verify finance disbursement data from BAL, HDFC, Family Credit, Fullerton and Shriram City.
- Ensure timely collection and entry of finance disbursement data in the accounting software.
- Follow up with ASC and Exchange Brokers for outstanding payments.
- Verify daily Cash Books, Workshop Reports and Spare Parts records.
- Monitor payments to Bajaj Auto Ltd. and other suppliers.
- Track weekly RTO Tax Payments and verify supporting documents.
- Verify accounting codes and customer codes for cash and finance customers.
- Collect and account for daily ASC RTGS data.




- Coordinate with the Sales Department for timely Sub-Dealer Sales Accounting.
- Track Insurance Claim Settlement and Payments.
- Prepare necessary circulars and price lists.
- Conduct surprise cash verification as required.

B. Monthly Accounting & MIS

- Prepare and monitor the Old Dues Report.
- Prepare Vehicle Stock Valuation and Spare Stock Valuation for bank submission.
- Complete monthly Trial Balance (TB) verification.
- Prepare monthly Vehicle Purchase and Vehicle Summary Reports.
- Ensure timely ERP TB transfer entries.
- Prepare monthly GST data for payment.
- Calculate and account for Sub-Dealer Commission.
- Prepare Sundry Debtors Age-wise Report.
- Prepare monthly TDS data for payment.
- Coordinate with the Internal Auditor and resolve audit queries.
- Complete monthly closing entries.
- Reconcile Bajaj Auto, HDFC Bank, IDBI Bank and Bank of Baroda accounts.
- Complete statutory liability transfer entries in GE Head Office Accounts.
- Complete P.D.I. and Warranty Sales Entries.
- Complete Partner's Capital Entries.
- Verify monthly Four-Wheeler Billing.
- Prepare the Monthly Profit & Loss Statement.

C. Quarterly Accounting & MIS

- Prepare Service Data for quarterly payment.
- Complete quarterly TB verification.




- Reconcile Sub-Dealer Accounts.
- Calculate Sub-Dealer Interest in Excel and pass accounting entries.
- Prepare Provision Lists for Profit & Loss and Balance Sheet purposes.
- Complete Quarter-End Closing Entries.

D. Accounting & Audit

- Consolidate yearly GST data for Statutory and GST Audit.
- Prepare half-yearly and yearly tax payment data for return submission and audit requirements.
- Prepare MIS for Audit Finalization.
- Obtain and maintain Debtor and Creditor Balance Confirmations.
- Complete Vehicle and Spare Stock Valuation at year-end.
- Prepare yearly Vehicle Sales Data for statutory audit.
- Monitor Sub-Dealer, Broker and TCI-related Agreements and their expiry.
- Monitor Bank Guarantees and renewal requirements.
- Track renewal of Trade Certificates, Stock Insurance and Showroom Insurance Policies.
- Prepare various data and reports required for Audit Finalization.
- Complete Bank and Cash Balance Confirmation.
- Complete Year-End Closing Entries and Opening Balance Updates in the accounting system after finalization of the Statutory Audit Report.

E. Coordination & Reporting

The Sr. Accountant will coordinate regularly with:

- Management / Head Office
- Sales Department
- Service & Workshop Department
- Spare Parts Department
- Sub-Dealers
- Banks and Financial Institutions
- Bajaj Auto Ltd.
- ASC & Exchange Brokers
- Internal Auditors
- Statutory Auditors
- RTO-related stakeholders

Qualification

- B.Com / M.Com or equivalent qualification.
- MBA - Finance

📌 Sr. Accountant (Sangamner)
🏢 Malpani Group
📍 Sangamner