Job Description

Personal Assistant / Personal Secretary

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Purpose of the Role

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We are seeking a highly organised, proactive and dependable Personal Assistant / Personal Secretary to provide professional, administrative and coordination support to Senior Management.

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The successful candidate will assist with day-to-day organisation, appointments, documentation, business and property administration, external stakeholder coordination and selected other administrative requirements.

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The ideal candidate should be a Self-Starter with excellent organisational skills, strong attention to detail, good judgement and the ability to independently take ownership of responsibilities through to completion.

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Main Duties & Responsibilities

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- Manage calendars, appointments, meetings, reminders, reports and day-to-day schedules.
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- Assist with emails, correspondence, documentation, record keeping and general administrative requirements.
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- Coordinate meetings, travel arrangements, event venue bookings and other professional logistical requirements.
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- Coordinate office requirements including desk bookings, meeting rooms, visitors and workplace arrangements.
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- Coordinate arrangements for visiting university officials, professional guests and other stakeholders.
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- Coordinate with Chartered Accountants and Professional Advisors regarding routine administrative matters including Documentation and Payment of IT, TDS, GST and other statutory requirements.
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- Coordinate with Banks, Government Departments, Utility Providers, Vendors and other External Organisations in relation to Business, Office and Property-related administrative matters.
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- Assist with property administration including rent follow-up, documentation, maintenance, coordination and communication with tenants and other relevant stakeholders.
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- Visit office/commercial premises when required for inspections, meetings,



administrative matters or coordination with relevant parties.
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- Assist with selected and limited personal administrative requirements including appointments, coordination, arrangements, documentation, important bookings and related requirements.
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- Obtain quotations, make appointments and coordinate with relevant professional service providers when required.
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- Maintain organised records of important documents, invoices, receipts and correspondence.
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- Maintain systematic follow-up of pending tasks, action items and deadlines, and provide Management with timely reminders and status updates to ensure assigned matters are progressed through to completion
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- Provide timely updates regarding important pending matters, appointments and deadlines.
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- Handle professional, financial, property-related and personal information with a high level of confidentiality and discretion.
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- Attend designated team meetings to document Minutes of Meeting (MoM), circulate key discussion points and action items to relevant team members, and maintain a systematic follow-up tracker of assigned tasks, responsibilities and deadlines for Management.
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- Undertake other reasonable administrative and coordination responsibilities within the scope of the position.
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Applicant Requirements

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- Applicant must have a Good First Degree from a recognised university.
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- Applicant must have Excellent English Skills – Speaking, Listening, Reading and Writing.
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- Solid Organisational,



Planning and Implementation Skills.
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- Must be a Self-Starter with the ability to take initiative and work independently.
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- Strong time-management, prioritisation and follow-up skills.
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- Excellent attention to detail and commitment to accuracy.
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- Strong sense of ownership and ability to take assigned matters through to completion.
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- Excellent professional communication and interpersonal skills.
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- Mature, dependable, trustworthy and capable of maintaining confidentiality.
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- Ability to professionally coordinate with Senior Officials, Chartered Accountants, Banks, Government Departments, Vendors and other Stakeholders.
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- Comfortable managing multiple responsibilities, multi-tasking, changing priorities.
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- Good problem-solving skills with a practical and solution-oriented approach.
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- Good working knowledge of Microsoft Outlook, Word, Excel, along with general digital productivity tools.
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- Previous experience as a Personal Assistant, Executive Assistant, Personal Secretary, Administrative Coordinator or similar role would be preferred.
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- Applicant should demonstrate a willingness to learn, adapt and continuously improve.
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Key Attributes

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- Highly organised and systematic
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- Proactive and self-motivated
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- Strong ownership and follow-through
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- Professional and well-spoken
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- Trustworthy and discreet
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- Detail-oriented
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- Dependable and punctual
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- Practical and solution-oriented
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- Adaptable and willing to learn
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Benefits: Competitive annual salary with bonus structure

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Location of the Job: In-Person – Mumbai - Only applicants from Mumbai will be considered.

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CTC: As per Interview Discussion + Bonuses as per applicable structure for the position.

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Tax: Qualified Tax as applicable by Law – Government of India.

📌 Personal Assistant/Personal Secretary (Mumbai)
🏢 Kunal Parekh High School Tours
📍 Mumbai