Job Description

JOB DESCRIPTION

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Head – Placement Operations

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1. Position Details

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Position: Head – Placement Operations

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Department: Training & Placement Cell

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Reporting To: Head – Training & Placement

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Location: University Campus

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Employment Type: Full-Time

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2. Position Purpose

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The Head – Placement Operations will be responsible for planning, coordinating and executing the University’s complete campus recruitment process.

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The incumbent will ensure a structured, transparent, student-centric and employer-friendly placement process from student registration and eligibility verification through recruitment, offer management, joining confirmation and final placement reporting.

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3. Key Responsibilities

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A. Placement Planning

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- Develop the annual University Placement Plan.
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- Prepare school-wise and programme-wise placement calendars.
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- Establish placement targets in consultation with the Director T&P; and Deans.
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- Develop recruitment schedules based on academic calendars.
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- Coordinate recruitment drives across Schools.
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B. Student Registration & Eligibility

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- Establish the annual student placement registration process.
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- Maintain an updated database of placement-seeking students.
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- Verify eligibility according to company requirements.
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- Maintain student profiles, resumes and academic records.
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- Ensure accuracy of student placement data.
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- Develop placement-readiness categories based on student performance.
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C. Recruitment Process Management

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Coordinate the complete recruitment lifecycle:

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Company Requirement → JD → Eligibility → Student Registration → Pre-Placement Talk → Assessment → GD/Case Study → Interview → Selection → Offer → Joining

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- Coordinate with recruiters for recruitment schedules.
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- Arrange infrastructure and interview facilities.
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- Coordinate online and offline assessments.
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- Ensure smooth execution of interviews.
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- Coordinate with faculty and administrative teams.
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- Resolve operational issues during recruitment.
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D. Placement Calendar

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- Develop a centralised placement calendar.
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- Avoid conflicts between academic schedules and recruitment drives.
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- Ensure timely communication to students.
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- Coordinate recruitment schedules across multiple Schools.
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E. Offer Management

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- Maintain offer records.
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- Verify offers received from recruiters.
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- Track accepted and declined offers.
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- Monitor joining dates.
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- Track students who join the organisation.
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- Maintain records of PPOs and final placements.
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F. Student Communication

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- Establish standard communication protocols.
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- Communicate placement opportunities to eligible students.
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- Ensure students understand:
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- eligibility
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- selection process
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- job profile
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- compensation
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- location
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- joining requirements
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- Maintain transparency and consistency in placement communication.
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G. Placement Policy

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- Implement the University’s placement policy.
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- Develop SOPs for:
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- registration
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- eligibility
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- multiple offers
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- withdrawal
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- offer acceptance
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- attendance
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- disciplinary matters
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- Recommend policy improvements to the Director T&P.;
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H. School-Level Coordination

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- Work with Faculty Placement Coordinators.
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- Conduct regular School-wise placement reviews.
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- Identify students requiring additional support.
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- Monitor placement progress programme-wise.
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I. Placement Events

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Coordinate:

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- Campus recruitment
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- Job fairs
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- Mega placement drives
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- Pool campus drives
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- Recruitment weeks
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- Assessment centres
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- Career fairs
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4. Placement MIS & Reporting

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Prepare periodic reports covering:

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- registered students
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- eligible students
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- students placed
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- placement percentage
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- company-wise hiring
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- programme-wise placement
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- school-wise placement
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- package statistics
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- offer statistics
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- PPOs
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- joining status
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5. Key Performance Indicators

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- Overall placement percentage
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- Eligible-to-placed conversion
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- Number of placement opportunities
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- Offer-to-joining ratio
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- PPO conversion
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- Recruitment process turnaround time
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- Student participation rate
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- Employer satisfaction
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- Accuracy of placement data
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- School-wise placement performance
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6. Team Management

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- Lead Placement Managers, Officers and Executives.
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- Allocate recruiter and programme responsibilities.
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- Set monthly and annual targets.
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- Conduct weekly recruitment reviews.
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- Monitor team productivity.
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- Establish recruitment SOPs.
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7. Competencies

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- Excellent execution skills
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- Strong coordination capability
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- Process orientation
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- Attention to detail
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- Data management
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- Crisis management
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- Student handling
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- Employer coordination
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- Communication skills
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- Ability to work under high-pressure recruitment timelines
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8. Qualification & Experience

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- Postgraduate degree in Management, HR, Business Administration or related discipline.
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- 8–12 years of relevant experience in placement, recruitment, HR operations, campus hiring or higher education.
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- Solid experience in managing large-scale recruitment processes preferred.
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9. Reporting

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Reports to: Head – Training & Placement

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Works closely with: Corporate Relations, Training & Career Development, Internship, Deans, HoDs, Faculty Placement Coordinators and students.

📌 Head - Placement Operations (Jaipur)
🏢 Vivekananda Global University
📍 Jaipur