Job Description

Role Summary

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We are looking for a smart, well-spoken, organized, and dependable Executive Operations Associate to support day-to-day office administration, procurement coordination, vendor follow-ups, travel arrangements, and calendar management.

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The role requires someone who is proactive, disciplined, comfortable speaking with vendors and internal teams, and capable of handling routine administrative responsibilities with ownership.

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Location - Mumbai (Prabhadevi)

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Onsite - 5 Days Working

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Good English Communication Skills.

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Key Responsibilities

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1. Office Administration

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Manage day-to-day office coordination and administrative tasks.

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Maintain office records, files, bills, documents, and vendor data.

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Coordinate with internal teams for routine admin support.

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Ensure office requirements are tracked and fulfilled on time.

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2. Procurement Support

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Coordinate purchase requirements for office supplies, services, and other admin needs.

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Take quotations from vendors and prepare basic comparison summaries.

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Follow up for delivery, invoices, approvals, and payments.

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Maintain proper procurement records.

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3. Vendor Coordination

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Speak with vendors for pricing, delivery timelines, service quality, and issue resolution.

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Negotiate basic commercial terms under guidance.

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Track vendor performance and escalate delays or quality issues.

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4. Travel Arrangements

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Book flights, hotels, cars, and local transport as required.

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Prepare travel itineraries and coordinate travel changes.

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Ensure cost-effective and timely bookings.

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5. Calendar & Executive Support

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Manage calendars, meeting schedules, reminders, and follow-ups.

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Coordinate internal and external meetings.

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Support senior team members with basic documentation, coordination, and follow-up tasks.

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Required Skills

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Good spoken and written English.

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Positive communication and coordination skills.

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Basic AI usage, Excel, email, and MS Office skills.

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Ability to speak confidently with vendors and internal stakeholders.

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Organized, punctual, detail-oriented, and reliable.

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Ability to manage multiple tasks without constant follow-up.

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Presentable personality and professional attitude.

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Preferred Candidate Profile

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2+ years of experience in admin, coordination, procurement, front office, travel desk, or executive assistance.

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Good academic record.

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Comfortable with email drafting, phone calls, vendor follow-ups, and basic reporting.

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Mumbai-based candidates preferred, especially near Dadar / Andheri.

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Should be willing to work from office.

📌 Office Administrator (Mumbai)
🏢 Anlage Digital
📍 Mumbai