Designation: Administrative Executive Job Location: Whitefield, Bangalore
Experience: 1-3years
CTC offered - 5.5LPA
Role Description: This role involves overseeing daily office operations, including managing office supplies and equipment, coordinating facility maintenance, and ensuring a well-organized and productive work environment.
Key Responsibilities:
Support daily facilities operations including maintenance, housekeeping, security, and office services
Coordinate with vendors and service providers to ensure timely and quality service delivery
Responsible for procurement activities including RFQs, vendor coordination, and documentation
Maintain inventory of office supplies, pantry items, and facility-related stock
Support invoice verification, expense tracking, and coordination with the Finance team
Ensure compliance with company policies, safety standards, and regulatory requirements
Maintain records, trackers, and documentation for operations, vendors, and assets
Assist in workplace readiness including seating, space utilization, and employee support
Coordinate visitor management, reception activities, and workplace logistics
Support planning and execution of internal events, meetings, and employee engagement activities
Act as a point of contact for basic IT asset coordination as per defined processes
Respond to operational issues and escalate concerns in a timely manner
Travel & Accommodation Management:
Manage end-to-end travel arrangements including flight, train, and cab bookings




Coordinate hotel accommodations for employees and guests
Liaise with travel vendors and agencies for cost-effective bookings
Maintain travel records, approvals, and expense documentation
Ensure adherence to company travel policies and budgets
Requirements:
Key Skills:
Strong coordination and organisational skills
Basic understanding of vendor management, office management, administrative, operations role and procurement processes are preferred
Proficiency in MS Office (Excel, Word, PowerPoint)
Valuable communication and stakeholder handling skills
Ability to manage multiple tasks and meet deadlines

Travel Desk Skills:
Experience in handling corporate travel bookings (flights, hotels, local transport)
Familiarity with travel booking tools/portals and vendor coordination
Understanding of travel policies, cost optimization, and approvals
Strong planning and scheduling capabilities
Attention to detail in managing itineraries and travel documentation
Education:
A diploma or Bachelor’s degree in Business Administration, Commerce, or a related field
Key Success Factors:
High ownership and proactive approach
Attention to detail and reliability
Ability to work in a fast-paced environment
Team player with a service-oriented mindset
Benefits:
Healthcare & Insurance - Medical Cover for Employee & Family
Generous Employer EPF Contribution
Tenure-Based Loyalty Bonuses (Gratuity)
Paid Time Off Cash-Out Option

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