Job Description
WE’RE HIRING | EXECUTIVE ASSISTANT TO MANAGING DIRECTOR
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UDS Architects LLP | Lower Parel, Mumbai
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UDS Architects LLP is a multidisciplinary architecture and interior design firm working across high-end villas, apartments, 5-star hotels, hospitals, and educational projects.
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We are looking for a reliable, proactive, organized, and detail-oriented Executive Assistant to work closely with our Managing Director.
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ROLE DETAILS
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Experience: 3–6 years
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Salary: ₹40,000–₹50,000 per month
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Location: Lower Parel, Mumbai
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Working Days: Monday–Saturday | 9:30 AM–6:30 PM
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4th Saturday: Off
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KEY REQUIREMENT
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Robust follow-up, coordination, and task-tracking skills are essential. The candidate must be capable of independently tracking tasks, deadlines, and commitments through to completion.
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KEY RESPONSIBILITIES
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• Manage the MD’s calendar, meetings, appointments, emails, and priorities
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• Coordinate with internal teams, clients, vendors, and external stakeholders
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• Delegate tasks and follow up regularly until closure
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• Track deadlines, commitments, and deliverables using structured trackers
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• Draft emails, letters, reports, and internal communications
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• Conduct research and prepare reports, comparisons, and trackers
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• Attend meetings, take live notes,
and prepare MOMs with action items, owners, and deadlines
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• Coordinate business travel, appointments, bookings, and other administrative requirements
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• Assist with personal and administrative coordination as required
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• Maintain complete confidentiality and discretion
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MUST-HAVE SKILLS
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• Excellent written and spoken English
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• Strong organization, coordination, and follow-up skills
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• Fast and accurate typing, including real-time dictation
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• Good working knowledge of Google Sheets, MS Excel, and MS Word
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• Ability to work with formulas, trackers, and structured reports
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• Ability to manage multiple priorities independently
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• High integrity, reliability, discretion, and professionalism
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• Previous experience supporting an MD / CEO / Founder / Senior Leadership is strongly preferred
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CANDIDATE PREFERENCE
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• Candidates living in or near Lower Parel are strongly preferred
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• One-way door-to-door commute should preferably be within 45–50 minutes
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• Candidates should be comfortable handling occasional time-sensitive communication outside regular working hours when required
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HOW TO APPLY
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Interested candidates may share their updated CV at:
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Email:
[email protected]
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Contact: (phone hidden)
📌 Executive Assistant (Mumbai)
🏢 UDS Architects
📍 Mumbai