Job Description

Job Description – Purchase Manager (Hotel & Restaurant Industry)

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Position: Purchase Manager

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Industry: Hotels & Restaurants / Hospitality

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Location: Noida, Uttar Pradesh

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Experience: 4–6 Years

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Salary: ₹30,000 – ₹40,000 per month

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Employment Type: Full-Time

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About the Role

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We are looking for an experienced and responsible Purchase Manager to manage procurement operations for our hotel and restaurant business in Noida.

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The ideal candidate should have 4–6 years of relevant purchase/procurement experience in the hotel, restaurant, hospitality, or F&B; industry , with strong knowledge of food & beverage procurement, vendor management, negotiation, quality control, and inventory coordination.

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Key Responsibilities

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- Manage end-to-end purchasing and procurement for hotel and restaurant operations.
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- Source and purchase food ingredients, beverages, groceries, fresh produce, dairy, meat, seafood, bakery items, packaging materials, cleaning supplies, and other operational requirements .
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- Identify, evaluate, negotiate with, and maintain relationships with reliable vendors and suppliers.
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- Obtain and compare quotations to ensure the best price, quality, and payment terms .
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- Negotiate rates, credit terms, delivery schedules, and other commercial conditions with suppliers.
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- Ensure timely procurement of perishable and non-perishable items as per operational requirements.
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- Coordinate closely with the Executive Chef, Kitchen, F&B;, Stores, Operations, Accounts, and Management for purchase requirements.
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- Verify product quality, quantity, specifications, expiry dates, and delivery conditions at the time of procurement.
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- Monitor market prices and identify opportunities for cost savings and better sourcing .
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- Maintain an updated vendor database and develop alternate suppliers wherever required.
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- Prepare and process Purchase Orders (POs) and ensure proper documentation of all purchases.
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- Follow up with suppliers for pending orders, delayed deliveries, shortages, replacements, and quality issues.
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- Coordinate with the Store/Inventory team to maintain optimum stock levels and minimize wastage.
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- Monitor food and material consumption patterns and support inventory and food cost control .
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- Ensure proper procurement of seasonal and high-demand items without affecting operations.
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- Review vendor performance regularly based on quality, price, delivery, and service .
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- Handle vendor disputes, rate discrepancies, quality complaints, and purchase-related issues.
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- Maintain purchase records, invoices, quotations, comparative statements, and other procurement documentation.
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- Prepare daily/weekly/monthly purchase reports and MIS for management.
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- Ensure all purchases comply with company policies, approved budgets, food safety requirements, and operational standards.
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Candidate Requirements

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- Graduate degree in Commerce, Business Administration, Hospitality Management, Supply Chain, or a related field .
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- 4–6 years of relevant experience in Purchase/Procurement , preferably within the hotel, restaurant, hospitality, or F&B; industry .
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- Strong knowledge of F&B; purchasing and hospitality procurement .
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- Good understanding of food products, perishables, grocery, beverages, packaging, and general hotel supplies.
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- Strong vendor negotiation and relationship management skills.
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- Good knowledge of local markets and supplier networks will be an advantage.
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- Strong understanding of inventory, stock levels, food cost, and wastage control .
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- Proficiency in MS Excel and preferably experience with hotel/restaurant ERP or purchase software.
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- Good communication and interpersonal skills.
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- Solid follow-up, analytical, and problem-solving abilities.
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- Ability to work under pressure and manage urgent procurement requirements.
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- Should be organized, proactive, and commercially aware.
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Key Skills

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F&B; Procurement | Hotel Purchasing | Vendor Management | Vendor Development | Negotiation | Food & Grocery Sourcing | Perishable Procurement | Cost Control | Inventory Management | Market Rate Analysis | Purchase Orders | MIS | MS Excel | ERP

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Key Performance Indicators (KPIs)

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- Purchase cost optimization and savings
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- Vendor quality and performance
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- Timely availability of materials
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- Reduction in purchase price variance
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- Inventory and wastage control
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- Vendor payment/credit-term management
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- Reduction in emergency purchases
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- Accuracy of purchase documentation and MIS
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- Compliance with approved procurement processes
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Compensation

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₹30,000 – ₹40,000 per month , depending on relevant experience, skills, and suitability for the role.

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Preferred Candidate

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Candidates with experience in hotel chains, restaurants, cloud kitchens, QSRs, catering companies, or F&B; businesses will be preferred.

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Immediate joiners / candidates with short notice periods will be preferred.

📌 Purchase Manager (Hotel/Restaurants/Motels) (Noida)
🏢 Hirraa.com
📍 Noida