Job Description

We are looking for a highly organized, intelligent, and execution-oriented professional to work closely with the Founder & CEO.

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The role is responsible for converting the CEO’s decisions and instructions into clear actions, assigning responsibilities, following up with teams, tracking progress, and ensuring timely completion.

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The selected candidate will act as an execution partner to the CEO and ensure that important decisions and commitments are properly implemented and closed.

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Key Responsibilities

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- Attend important meetings and discussions with the CEO and record key decisions and action points.
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- Convert CEO instructions into clear tasks with owners, deliverables, and deadlines.
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- Maintain and regularly update a centralized CEO Action Tracker .
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- Follow up with BU Heads, Regional Heads, Department Heads, Factory Heads, and other responsible team members.
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- Monitor progress and follow up before deadlines.
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- Identify potential delays, bottlenecks, and deviations in advance.
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- Escalate matters requiring CEO intervention.
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- Ensure all assigned actions are followed through to complete closure.
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- Prepare daily/periodic updates for the CEO covering:
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- Completed actions
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- Actions due
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- Overdue items
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- Major bottlenecks and deviations
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- Decisions required from the CEO
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- Coordinate cross-functional activities involving Sales, Projects, Design, Factory, Purchase, HR, Finance, IT, Marketing, Expansion, and other functions.
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- Track the implementation of new systems, SOPs, ERP processes, and management decisions.
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- Collect and consolidate reports and information required by the CEO.
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- Support management reviews and key meetings.
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- Maintain confidentiality of sensitive business, financial, employee, and management information.
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- Travel to branches and factories when required for critical coordination and progress verification.
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Candidate Profile

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- Experience: 5–10 years of relevant professional experience.
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- Experience in CEO/Founder’s Office, Business Operations, Project Management, Program Management, Management Consulting, Strategy & Operations, or a strong Executive Assistant role with operational responsibilities.
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- Experience in multi-location organizations, manufacturing, interiors, construction, retail, or project-based businesses will be an advantage.
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- Strong understanding of business processes and organizational structures.
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- Excellent knowledge of Excel/Google Sheets and familiarity with ERP, dashboards, task-management, and AI/productivity tools.
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- Good written and verbal communication skills.
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- Willingness to travel when required.
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Key Skills & Personal Qualities

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The candidate should be:

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- Extremely strong in follow-up and execution.
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- Highly organized and systematic.
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- Quick to understand instructions.
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- Able to manage multiple tasks simultaneously.
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- Assertive and confident while following up with senior managers.
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- Respectful and professional in communication.
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- Deadline-oriented and responsible.
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- Analytical and comfortable with numbers.
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- Able to differentiate between urgent and important matters.
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- Capable of identifying problems before they become delays.
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- Calm under pressure and changing priorities.
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- Highly trustworthy and confidential.
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- Energetic and willing to take ownership.
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- Comfortable working directly with a fast-moving entrepreneur/CEO.
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📌 Executive Assistant to Founder & CEO (Ernakulam)
🏢 DLIFE Home Interiors
📍 Ernakulam