Job Description

Designation: Administrative Executive

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Job Location: Whitefield, Bangalore

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Experience: 1-3years

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CTC offered - 5.5LPA

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Role Description: This role involves overseeing daily office operations, including managing office supplies and equipment, coordinating facility maintenance, and ensuring a well-organized and efficient work environment.

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Key Responsibilities:

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- Support daily facilities operations including maintenance, housekeeping, security, and office services
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- Coordinate with vendors and service providers to ensure timely and quality service delivery
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- Responsible for procurement activities including RFQs, vendor coordination, and documentation
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- Maintain inventory of office supplies, pantry items, and facility-related stock
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- Support invoice verification, expense tracking, and coordination with the Finance team
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- Ensure compliance with company policies, safety standards, and regulatory requirements
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- Maintain records, trackers, and documentation for operations, vendors, and assets
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- Assist in workplace readiness including seating, space utilization, and employee support
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- Coordinate visitor management, reception activities, and workplace logistics
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- Support planning and execution of internal events, meetings, and employee engagement activities
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- Act as a point of contact for basic IT asset coordination as per defined processes
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- Respond to operational issues and escalate concerns in a timely manner
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Travel & Accommodation Management:

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- Manage end-to-end travel arrangements including flight, train, and cab bookings
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- Coordinate hotel accommodations for employees and guests
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- Liaise with travel vendors and agencies for cost-effective bookings
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- Maintain travel records, approvals, and expense documentation
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- Ensure adherence to company travel policies and budgets
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Requirements:

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Key Skills:

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- Strong coordination and organisational skills
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- Basic understanding of vendor management, office management, administrative, operations role and procurement processes are preferred
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- Proficiency in MS Office (Excel, Word, PowerPoint)
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- Good communication and stakeholder handling skills
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- Ability to manage multiple tasks and meet deadlines
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Travel Desk Skills:

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- Experience in handling corporate travel bookings (flights, hotels, local transport)
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- Familiarity with travel booking tools/portals and vendor coordination
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- Understanding of travel policies, cost optimization, and approvals
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- Strong planning and scheduling capabilities
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- Attention to detail in managing itineraries and travel documentation
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Education:

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A diploma or Bachelor’s degree in Business Administration, Commerce, or a related field

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Key Success Factors:

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- High ownership and proactive approach
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- Attention to detail and reliability
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- Ability to work in a fast-paced workplace
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- Team player with a service-oriented mindset
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Benefits:

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- Healthcare & Insurance - Medical Cover for Employee & Family
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- Generous Employer EPF Contribution
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- Tenure-Based Loyalty Bonuses (Gratuity)
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- Paid Time Off Cash-Out Option
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