Job Summary

We are looking for a smart, proactive, well-organized and trustworthy Personal Assistant to the Managing Director to provide executive, administrative and coordination support. The role will involve managing the MDs schedule, meetings, communication, travel and follow-ups while maintaining strict confidentiality. These are common responsibilities in current PA-to-MD roles.

Key Responsibilities
Manage the MD’s calendar, appointments, meetings and daily schedule.
Coordinate internal and external meetings and prepare required documents.
Handle calls, emails, correspondence and communication on behalf of the MD.
Prepare reports, presentations, MIS, letters, MOMs and other business documents.
Coordinate with department heads, clients, vendors and other stakeholders.
Follow up on tasks assigned by the MD and ensure timely closure.
Maintain a daily task tracker and follow-up report.
Arrange travel, hotel bookings, transportation and meeting logistics.
Accompany the MD to business meetings, client meetings or official visits when required.




Maintain confidential records, documents and sensitive business information.
Assist the MD with business and administrative activities.
Handle urgent and time-sensitive assignments professionally.
Maintain proper filing and documentation.

Candidate Requirements
Graduate in any discipline.
3–5 years of experience as PA, Personal Secretary, Executive Assistant or similar role.
Excellent English communication and email drafting skills.
Robust knowledge of MS Word, Excel and PowerPoint.
Excellent coordination, follow-up and multitasking abilities.
Positive organizational and time-management skills.
Qualified personality and presentable communication.
High level of confidentiality, integrity and discretion.
Ability to work independently and handle last-minute changes.
Experience working directly with a MD/Director/CEO will be preferred.

📌 Personal Assistant Pune
🏢 Mag Finserv
📍 Pune