Job Description

Job Title: Executive Assistant

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Location: Kolkata (Onsite - Work from Office)

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About the Role:

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We are looking for a highly organized, proactive, and execution-driven Executive Assistant to provide strategic and administrative support to senior leadership. The role will be responsible for managing calendars, coordinating cross-functional priorities, driving timely follow-ups, and ensuring seamless execution of key business initiatives while maintaining the highest level of confidentiality and professionalism.

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Key Responsibilities:

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Manage end-to-end calendar planning, meeting schedules, travel arrangements, and daily priorities for senior leadership.
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Coordinate internal and external meetings, prepare agendas, capture Minutes of Meeting (MoMs), and track closure of action items.
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Act as the primary liaison between leadership and cross-functional teams to ensure timely execution of business priorities.
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Prepare presentations, reports, dashboards, MIS, and business documents for leadership reviews.
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Drive follow-ups with internal and external stakeholders to ensure timely completion of key deliverables.
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Manage travel bookings, expense reimbursements, and administrative requirements.
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Handle confidential information, correspondence, and sensitive business documents with complete discretion.
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Coordinate leadership events, town halls, and cross-functional meetings as required.
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Identify prospects to improve administrative processes and enhance operational efficiency.
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Preferred Skills & Know-how:

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Robust organizational, planning, and multitasking abilities.
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Excellent verbal and written communication skills.
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Robust stakeholder management and follow-up capabilities.
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High level of ownership, confidentiality, and attention to detail.
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Proficiency in Microsoft Office (Excel, PowerPoint, Word) and Google Workspace.
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Experience Requirements:

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Bachelor's / Masters degree in any discipline.
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5 - 10 years of experience as an Executive Assistant, or Administrative Assistant supporting CXOs or senior leadership.
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Prior experience in high-growth organizations will be preferred.
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📌 Executive Assistant Kolkata (India)
🏢 Dot & Key Skincare
📍 India