Project Coordinator Factory & Industrial Automation

Company: Pioneer Machines and Automation Private Limited
Location: NCR (Ghaziabad) / Pune
Experience: 3 to 8 Years
Qualification: B.E./B.Tech/Diploma in Mechanical, Electrical, Electronics, Instrumentation, or related Engineering; candidates with strong relevant industry experience may also be considered.
Employment Type: Full-Time
Joining: Immediate / Short Notice Preferred

Job Summary

Pioneer Machines and Automation Private Limited is looking for an organized, proactive, and detail-oriented Project Coordinator to coordinate the execution of customized Factory Automation, Industrial Automation, Robotic Automation, and Assembly Line Automation projects.

The Project Coordinator will be responsible for collecting project-related information from all departments, consolidating the data into a single project status, tracking progress against timelines, identifying delays and dependencies, and providing structured updates to management and customers.

The candidate will work as a central coordination point between Sales, Design, Application/Engineering, Purchase, Stores, Assembly, Tool Room, Electrical & Automation, and other project-related departments.

The ideal candidate should have excellent follow-up, coordination, documentation, communication, and reporting skills, along with a basic understanding of engineering and automation projects.

Key Responsibilities

1. Project Coordination & Planning

- Coordinate projects from order confirmation through design, procurement, manufacturing, assembly, testing, installation, commissioning, and final handover.
- Understand the overall project scope, customer requirements, key milestones, deliverables, and committed timelines.
- Prepare and maintain a detailed project master tracker covering all project activities and departments.
- Define and monitor department-wise activities, responsibilities, target dates, dependencies, and completion status.
- Ensure that project activities are progressing as per the agreed schedule.

2. Coordination with All Departments

Act as the central coordination point and collect regular project updates from:

- Sales / Business Development
- Design / Mechanical Design
- Application / Engineering
- Purchase / Procurement
- Stores
- Assembly
- Tool Room / Manufacturing
- Electrical & Automation
- Programming / Robotics, wherever applicable
- Quality
- Installation & Commissioning / Service

The coordinator will be responsible for obtaining the latest status from each department and consolidating the information into one accurate project status report.

3. Daily Project Tracking

- Follow up with respective departments on a daily basis for project progress.
- Track planned vs. actual completion of activities.
- Monitor pending activities, delays, dependencies, material requirements, approvals, and technical issues.
- Identify activities that may affect the overall project timeline.
- Escalate delays and critical issues to the concerned Project Manager / Management in a timely manner.
- Maintain a clear record of completed, ongoing, pending, delayed, and upcoming activities.

4. Project Status Consolidation

- Collect data from every department and consolidate it into a single project dashboard / tracker.
- Maintain accurate and updated project information at all times.




- Ensure that management receives a clear picture of the actual project status without having to collect information separately from each department.
- Track critical milestones such as:
- Design completion
- Drawing approvals
- BOM finalization
- Material procurement
- Material receipt
- Assembly progress
- Tool Room activities
- Electrical work
- PLC / Robotics / Automation activities
- Machine integration
- Internal testing
- FAT / customer inspection
- Dispatch
- Installation
- Commissioning
- Final handover

5. Management Reporting

- Prepare and submit daily project status updates to management.
- Prepare consolidated project reports showing:
- Overall project status
- Department-wise progress
- Planned vs. actual progress
- Pending activities
- Delayed activities
- Critical issues
- Material shortages
- Customer dependencies
- Internal dependencies
- Upcoming milestones
- Required management actions

- Highlight critical delays and risks immediately rather than waiting for the scheduled report.
- Maintain proper historical records of project progress and commitments.

6. Customer Communication & Updates

- Prepare structured and accurate daily / weekly project progress updates for customers based on the latest information received from internal departments.
- Coordinate with the Sales / Project Management team to ensure that customer commitments and project updates are aligned with the actual status.
- Share appropriate project information with customers regarding:
- Design progress
- Procurement status
- Manufacturing / assembly progress
- Automation progress
- Testing status
- Inspection schedules
- Dispatch plans
- Installation and commissioning schedules

- Ensure that customer communication is accurate, timely, professional, and based on verified project data.
- Maintain records of customer commitments, discussions, approvals, and pending actions.

7. Delay & Escalation Management

- Identify delays and bottlenecks at an early stage.
- Understand the reason for delays and coordinate with the concerned department for corrective action.
- Track dependencies between departmentsfor example, design completion procurement material receipt assembly electrical/automation testing.
- Escalate critical issues to management with clear information on:
- What is delayed
- Why it is delayed
- Impact on the project
- Responsible department
- Required action
- Revised expected completion date

- Follow up until the issue is closed.

8. Project Documentation

- Maintain complete and organized project records.
- Maintain project trackers, schedules, MOMs, action-point trackers, customer communication records, approvals, and status reports.
- Ensure all project information is updated systematically and can be retrieved whenever required.
- Maintain proper version control of project-related documents and reports.

Key Technical Understanding

The candidate should have a basic understanding of:

- Factory Automation
- Industrial Automation
- Robotic Automation
- Assembly Line Automation
- Machine Automation
- Material Handling / Conveyor Systems
- Electrical & Automation Systems




- PLC / HMI / Servo / VFD / Robotics basic understanding preferred
- Mechanical design and manufacturing processes
- Engineering drawings and BOMs
- Procurement and material management
- Assembly and testing processes
- Installation and commissioning activities

The role is primarily focused on project coordination, tracking, follow-up, consolidation, and reportingnot hands-on PLC programming or machine design.

Required Skills

- Excellent follow-up and coordination skills.
- Strong organizational and planning ability.
- Ability to collect information from multiple departments and consolidate it accurately.
- Strong MS Excel skills for maintaining project trackers and reports.
- Good knowledge of MS Word and PowerPoint.
- Experience with ERP / project management software will be an advantage.
- Ability to prepare professional project status reports and presentations.
- Strong attention to detail.
- Ability to identify discrepancies between planned and actual progress.
- Strong communication and interpersonal skills.
- Ability to work with multiple departments and stakeholders simultaneously.
- Ability to work under pressure and manage multiple projects.

Preferred Candidate Profile

- 3–8 years of experience in Project Coordination / Project Execution / Project Management Coordination.
- Experience in Factory Automation, Industrial Automation, Robotic Automation, Assembly Line Automation, Engineering Projects, Machine Building, or System Integration will be preferred.
- Candidates who have worked closely with Sales, Design, Purchase, Stores, Manufacturing, Assembly, Tool Room, Electrical/Automation, and Service teams will be preferred.
- Engineering background will be an advantage.
- Should be comfortable communicating with both internal teams and customers.
- Should have a solid sense of ownership and urgency toward project timelines.

Key Performance Indicators (KPIs)

The performance of the Project Coordinator will be measured based on:

- Accuracy and timeliness of daily project updates.
- Timely consolidation of department-wise project information.
- Visibility of project status to management.
- Timely identification and escalation of project delays.
- Effective follow-up and closure of pending activities.
- Accuracy of customer progress updates.
- Reduction in communication gaps between departments.
- Timely preparation of project reports and dashboards.
- Improvement in project coordination and schedule adherence.
- Customer satisfaction with project communication and updates.

Ideal Candidate

We are looking for someone who can effectively "connect the dots" across the entire project.

The person should be able to take updates from Sales Design Application Purchase Stores Tool Room Assembly Electrical/Automation Testing Installation/Commissioning, consolidate all information, understand the overall project position, and present a clear and accurate status to Management and Customers.

The candidate should be a strong coordinator, tracker, communicator, and follow-up person, capable of ensuring that no important project activity, delay, dependency, or commitment is missed.

How to Apply

Interested candidates can apply directly through Naukri or share their updated resume at:

Email: [email protected]
WhatsApp: 08826990159

Subject Line: Application – Project Coordinator – Factory & Industrial Automation

📌 Urgent Hiring For Project Coordinator Factory & Industrial Automation (Ghaziabad)
🏢 Pioneer Machines
📍 Ghaziabad