JOB DESCRIPTION
Executive Assistant to CEO
LocationNoida Sector 62Experience Required23 YearsEmployment TypeFull-Time
Job Summary
We are seeking a highly organized, proactive, and discreet Executive Assistant to CEO to provide comprehensive administrative, operational, and strategic support. The ideal candidate will manage schedules, travel, meetings, confidential information, stakeholder coordination, documentation, follow-ups, and day-to-day requirements of the CEO's office, while ensuring smooth execution of priorities and commitments.
Key Responsibilities
1. Calendar & Schedule Management

- Manage and maintain the CEO's calendar, including meetings, appointments, official engagements, and travel plans.
- Coordinate internal and external meetings, ensuring proper time allocation, prioritization, and preparation.
- Handle last-minute schedule changes efficiently and communicate updates to relevant stakeholders.

2. Meeting Coordination

- Schedule and organize meetings and prepare agendas, briefing material, and supporting documents.
- Take accurate Minutes of Meeting (MoM), record decisions and action items, and follow up on pending tasks.
- Ensure timely circulation of meeting documents, reports, and updates.

3. Communication Management

- Act as a key point of contact between the CEO and internal and external stakeholders.
- Screen calls, emails, correspondence, and requests, responding or redirecting as appropriate.
- Draft professional emails, letters, reports, presentations, and other communications on behalf of the CEO.

4. Confidentiality & Data Handling

- Maintain strict confidentiality of sensitive information, documents, discussions, and business matters.
- Handle confidential files, reports,



and communications with utmost discretion.
- Ensure secure storage and controlled access to critical information and records.

5. Coordination & Follow-ups

- Track deadlines, deliverables, commitments, and key projects on behalf of the CEO.
- Follow up with teams and stakeholders to ensure timely completion of assigned tasks.
- Coordinate across departments to support smooth workflow and execution of priorities.

6. Travel & Logistics Management

- Plan and coordinate domestic and international travel arrangements for the CEO, including flights, trains, hotels, transportation, and detailed itineraries.
- Coordinate airport transfers, local transportation, accommodation, and other travel-related requirements.
- Accompany the CEO during official travel, meetings, conferences, or business engagements whenever required.
- Ensure all travel schedules, tickets, documents, and arrangements are properly coordinated in advance.
- Handle last-minute travel changes and logistical requirements efficiently.

7. Executive Support

- Provide comprehensive day-to-day administrative and operational assistance to the CEO.
- Assist the CEO in managing priorities, schedules, appointments, commitments, and official engagements.
- Anticipate the CEOs requirements and proactively arrange necessary documents, information, meetings, and resources.




- Support the CEO in official and business-related tasks assigned from time to time.
- Ensure smooth coordination between the CEOs office and internal and external stakeholders.

8. Business & Stakeholder Coordination

- Coordinate with clients, government departments, senior officials, business partners, vendors, and other stakeholders on behalf of the CEO.
- Follow up on significant assignments, proposals, tenders, projects, approvals, and commitments.
- Maintain professional relationships with key stakeholders and ensure timely communication.
- Assist in preparing presentations, reports, briefing notes, proposals, and other business documents.

9. Documentation & Records

- Maintain and organize important files, documents, correspondence, reports, and records related to the CEOs office.
- Prepare and maintain meeting notes, action trackers, follow-up reports, and status updates.
- Ensure important documents and information are readily available to the CEO whenever required.

10. Personal & Official Assistance

- Assist the CEO with official and work-related personal coordination requirements, wherever appropriate and within professional boundaries.
- Manage appointments, reservations, event arrangements, and other requirements as assigned by the CEO.
- Handle sensitive and confidential matters with complete discretion and professionalism.
- Be available to handle urgent or time-sensitive requirements when necessary.

11. Other Responsibilities

- Perform any other duties, responsibilities, or assignments entrusted by the CEO from time to time.
- Demonstrate flexibility, ownership, confidentiality, responsiveness, and a high level of professionalism while supporting the CEOs office.

📌 Executive Assistant (Noida)
🏢 ND Info Systems
📍 Noida