Designation: Administrative Executive

Job Location: Whitefield, Bangalore

Experience: 1-3years

CTC offered - 5.5LPA

Role Description: This role involves overseeing daily office operations, including managing office supplies and equipment, coordinating facility maintenance, and ensuring a well-organized and efficient work environment.

Key Responsibilities:

- Support daily facilities operations including maintenance, housekeeping, security, and office services
- Coordinate with vendors and service providers to ensure timely and quality service delivery
- Responsible for procurement activities including RFQs, vendor coordination, and documentation
- Maintain inventory of office supplies, pantry items, and facility-related stock
- Support invoice verification, expense tracking, and coordination with the Finance team
- Ensure compliance with company policies, safety standards, and regulatory requirements
- Maintain records, trackers, and documentation for operations, vendors, and assets
- Assist in workplace readiness including seating, space utilization, and employee support
- Coordinate visitor management, reception activities, and workplace logistics
- Support planning and execution of internal events, meetings, and employee engagement activities
- Act as a point of contact for basic IT asset coordination as per defined processes
- Respond to operational issues and escalate concerns in a timely manner

Travel & Accommodation Management:

- Manage end-to-end travel arrangements including flight, train, and cab bookings




- Coordinate hotel accommodations for employees and guests
- Liaise with travel vendors and agencies for cost-effective bookings
- Maintain travel records, approvals, and expense documentation
- Ensure adherence to company travel policies and budgets

Requirements:

Key Skills:

- Solid coordination and organisational skills
- Basic understanding of vendor management, office management, administrative, operations role and procurement processes are preferred
- Proficiency in MS Office (Excel, Word, Power Point)
- Good communication and stakeholder handling skills
- Ability to manage multiple tasks and meet deadlines

Travel Desk Skills:

- Experience in handling corporate travel bookings (flights, hotels, local transport)
- Familiarity with travel booking tools/portals and vendor coordination
- Understanding of travel policies, cost optimization, and approvals
- Strong planning and scheduling capabilities
- Attention to detail in managing itineraries and travel documentation

Education:

A diploma or Bachelor’s degree in Business Administration, Commerce, or a related field

Key Success Factors:

- High ownership and proactive approach
- Attention to detail and reliability
- Ability to work in a fast-paced environment
- Team player with a service-oriented mindset

Benefits:

- Healthcare & Insurance - Medical Cover for Employee & Family
- Generous Employer EPF Contribution
- Tenure-Based Loyalty Bonuses (Gratuity)
- Paid Time Off Cash-Out Option

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