Position: Admin Cum Accountant Cashier

Location: Belapur, Navi Mumbai—Zealver Living Facility

Job Type: Full-time | On-site

Duty Hours: Rotational Shift Mon to Sun (Weekly Off)

Salary range: 28000/- to 30000/- per month

Job Purpose

To manage the day-to-day administrative, cashiering, billing, and documentation activities of the facility, ensuring smooth front-office operations, accurate financial records, timely collections, and proper coordination with residents, families, staff, and vendors.

Key Responsibilities

1. Cash & Collection Management

- Handle daily cash collections and maintain accurate cash records.
- Collect resident fees, deposits, additional service charges, and other payments.
- Issue receipts for all payments received.
- Maintain daily cash book and collection register.
- Perform daily cash reconciliation with receipts and records.
- Deposit cash/cheques into the designated company bank account as per company policy.
- Maintain records of online payments, UPI, bank transfers, and other modes of payment.
- Follow up with families/residents for pending payments.
- Prepare daily/weekly collection reports for management.
- Maintain petty cash and record all expenses with supporting bills.
- Ensure no cash transaction is made without proper documentation and authorization.

2. Billing & Resident Accounts

- Prepare and coordinate monthly resident invoices/bills.
- Maintain resident-wise payment and outstanding records.
- Track deposits, advance payments, refunds and adjustments.
- Coordinate with the central finance/accounts team for billing-related issues.
- Maintain accurate resident account statements.

3. Facility Administration

- Manage day-to-day front-office administrative activities.
- Maintain resident files, admission documents, agreements and other required records.
- Coordinate with vedors,inhouse staff for administrative requirements.
- Handle incoming calls and basic enquiries from residents and families.
- Coordinate appointments, meetings and visits as required.

4. Vendor & Purchase Coordination





- Coordinate with vendors for routine facility requirements.
- Collect quotations, invoices and supporting documents.
- Verify bills against goods/services received before submitting them for approval.
- Maintain vendor payment records.
- Coordinate with procurement/accounts for timely processing of approved payments.
- Identify and source recent vendors/service providers based on requirements raised by the Facility Head or respective Department Head.
- Obtain quotations from multiple vendors for required products/services.
- Prepare rate comparisons covering price, quality, service terms, payment terms and delivery timelines.
- Coordinate with vendors for negotiations and revised quotations, wherever required.
- No vendor shall be finalised or onboarded without the required approval from the authorized Facility/Department Head.
- Maintain an updated vendor database, including vendor details, quotations, rates, agreements and contact information.
- Coordinate with the Accounts/Finance team for vendor documentation and payment processing.
- Monitor vendor performance and escalate issues related to quality, pricing, service or delivery to the Facility Head.
- Ensure purchases are made in accordance with the company's procurement and approval process.

5. Documentation & Compliance

- Ensure all administrative documents are properly filed and updated.
- Maintain confidentiality of resident and company information.
- Support internal audits by providing required records and documentation.
- Ensure facility registers and records are updated on a daily basis.
- Maintain proper documentation for expenses, purchases and payments.

6. Resident & Family Coordination





- Assist resident families with billing, payment and administrative queries.
- Coordinate with the operations/clinical team to resolve admin-related issues.

7. MIS & Reporting

Prepare and submit regular reports including:

- Daily collection report
- Cash reconciliation
- Outstanding payment report
- Petty cash statement
- Monthly billing status
- Expense statement
- Vendor outstanding report
- Resident account summary
- Other MIS as required by management

Candidate Profile

Education

- Graduate preferred, preferably in Commerce, Finance, Business Administration or a related field.

Experience

- 3-5 years of experience in administration, cashiering, billing or accounts.
- Experience in hospital, senior living, healthcare, hospitality, residential facility or service industry will be preferred.
- Experience handling cash, billing and customer-facing responsibilities is desirable.

Skills Required

- Good knowledge of MS Excel and MS Office.
- Basic understanding of accounting and cash management.
- Good numerical and reconciliation skills.
- Strong documentation and record-keeping ability.
- Good communication and interpersonal skills.
- Ability to handle confidential information.
- Attention to detail and accuracy.
- Ability to work independently at a facility/site.
- Professional and courteous approach towards elderly residents and their families.

Pay: ₹28,000.00 - ₹30,000.00 per month

Application Question(s):

- How many years of experience do you have in administration, cashiering, billing, or accounts, and what were your key responsibilities?
- Have you handled vendor coordination, quotations, invoice verification, rate comparisons, and purchase documentation?
- Are you comfortable working independently at our Navi Mumbai facility in rotational shifts, including handling elderly residents and their families professionally?
- What is your current salary (CTC) and expected salary? What is your notice period?
- Are you located in Navi Mumbai?

Work Location: In person

📌 Admin Cum Accountant Cashier (India)
🏢 Zealver Living
📍 India