Event Operations Executive – Production, Procurement & Hotel Partnerships

Location: Chandigarh
Experience Required: Minimum 2 years in the events industry
Employment Type: Full-time

About SOSParty

SOSParty is a corporate event management, employee engagement and offsite travel company executing experiences across India and international destinations. We are looking for a hands-on event operations professional who can manage production, vendor procurement and hotel coordination from planning to final execution.

Role Overview

You will be responsible for converting event plans into flawlessly executed experiences. The role requires strong vendor relationships, commercial awareness, attention to detail and the ability to manage multiple stakeholders under tight timelines.

Key Responsibilities

- Plan and manage event production requirements, including stage, sound, lighting, LED screens, branding, décor, fabrication and other technical elements.
- Source, evaluate and negotiate with production vendors, fabricators, transporters, artists and other event partners.
- Prepare detailed cost sheets, compare vendor quotations and ensure procurement stays within approved budgets.
- Develop and maintain solid associations with hotels, resorts, banquet teams and venue partners.
- Coordinate hotel requirements such as accommodation, banquets, meals, meeting spaces, rooming lists and event permissions.
- Conduct venue recce visits and assess operational feasibility, production access, power requirements and event flow.
- Create production schedules, operational checklists, vendor briefs and event-day timelines.
- Coordinate with clients, internal sales teams, creative teams, hotels and external vendors.
- Supervise event setup, rehearsals, live execution and dismantling.




- Ensure all deliverables meet SOSParty’s quality standards and are completed within committed timelines.
- Manage last-minute changes and resolve operational challenges calmly and efficiently.
- Verify vendor invoices, maintain event documentation and support post-event reconciliation.
- Travel for events and work flexible hours, including evenings and weekends, whenever required.

Candidate Requirements

- Minimum 2 years of relevant experience in event operations or event production.
- Practical understanding of event production, procurement and hotel or venue coordination.
- Strong vendor network in Chandigarh, Delhi NCR and nearby markets will be an advantage.
- Good negotiation, budgeting and commercial evaluation skills.
- Ability to manage multiple events, vendors and deadlines simultaneously.
- Strong communication, coordination and problem-solving abilities.
- Proficiency in Microsoft Excel or Google Sheets for budgeting and operational tracking.
- Willingness to travel frequently and take complete ownership of on-ground execution.

What We Are Looking For

We need someone who is resourceful, dependable and comfortable taking ownership. The ideal candidate should know how to find the right vendor, negotiate the right price, coordinate effectively with hotels and ensure that every production element is delivered exactly as planned.

To Apply

Share your CV along with a brief note about the events you have managed, your production experience and your current vendor or hotel network.

Pay: ₹20,000.00 - ₹25,000.00 per month

Benefits:

- Paid sick time

Ability to commute/relocate:

- Chandigarh, Chandigarh (Chandigarh): Reliably commute or planning to relocate before starting work (Required)

Experience:

- Events management: 2 years (Required)

Work Location: In person

📌 Event Operations Executive – Production, Procurement & Hotel Partnerships (India)
🏢 SOSParty
📍 India