3+ Years Of Experience in Industrial Admin (Must)

Job Description – Executive (Administration)

Role Summary:

Responsible for ensuring smooth administrative operations, guest hospitality, facility management, logistics coordination, staff services, and overall support to HR & Management while maintaining efficiency, compliance, and cost control across the unit.

Key Responsibilities

1. Guest Hospitality & Travel

- Arrange logistics, hotel bookings, meals, factory visits, and transport as per hospitality protocols.
- Welcome customers/visitors, manage gifting, maintain guest database, and ensure top-level Guest House upkeep.

2. Transport & Vehicle Management

- Monitor daily vehicle status, repairs, maintenance, insurance, and documentation.
- Manage staff and shift vehicles and prepare related MIS and cost reports.

3. Facility & Housekeeping Management

- Oversee housekeeping, building repairs, utilities, and general maintenance.
- Ensure workplace cleanliness, safety, and readiness.

4. Security & Surveillance

- Coordinate with security teams and monitor CCTV operations.
- Ensure compliance with safety protocols across the plant.

5. Asset, Stationery & Inventory Control

- Manage asset records, stationery printing, and distribution.
- Maintain stock of branding materials, catalogues, uniforms, and safety shoes.

6. Pantry, Staff Canteen & Welfare

- Supervise canteen operations, quality, hygiene, and food management.
- Monitor pantry services, consumption,



and cost control.

7. Vendor & Scrap Management

- Coordinate with vendors, ensure timely service delivery, and manage scrap disposal.
- Handle courier/postage activities.

8. MIS, Reporting & Cost Control

- Prepare Admin MIS, HR MIS, Travel MIS, and monthly bills/voucher reports.
- Track and compare costs (stationery, printing, mobile, travel, vehicles) and implement cost-control measures.

9. Training & Development Support

- Prepare JD, SOPs, training modules, and assist in TNA for down-line employees.
- Organize weekly/monthly training programs and evaluation reports.

10. Admin Operations & Compliance

- Ensure adherence to company policies and promote policy awareness among employees.
- Plan work efficiently, meet deadlines, and take ownership of tasks.

11. Employee Relations & CSR/Event Support

- Support employee engagement activities, events, and CSR initiatives.
- Improve feedback mechanisms and strengthen internal communication.

Competencies

- Strong coordination & communication skills
- Proactive & self-driven
- Ability to manage multiple tasks under deadlines
- Good knowledge of admin SOPs & compliance
- Problem-solving & cost-conscious mindset

Job Type: Full-time

Pay: Up to ₹400,000.00 per year

Advantages:

- Cell phone reimbursement
- Commuter assistance
- Leave encashment
- Paid sick time
- Paid time off
- Provident Fund

Work Location: In person

📌 Admin Assistant (Sanand)
🏢 Parle Tableting Technology
📍 Sanand