- We are seeking a detail -oriented and experienced Accounting Specialist with hands -on expertise in SAGE 300 Construction and Real Estate (CRE).
- This role is responsible for processing and managing vendor invoices, ensuring timely payments, and maintaining accurate records.
- The ideal candidate will have a solid understanding of construction accounting and the ability to work in a fast -paced, deadline -driven environment.
Key Responsibilities:
- Accurately enter and process vendor invoices in SAGE 300 CRE.
- Ensure proper GL coding, job costing, and commitment matching.
- Verify approvals, supporting documentation, and payment terms.
- Prepare and process weekly/biweekly/monthly check runs, ACH payments, and wires.
- Resolve discrepancies with vendors and internal teams before payments.
- Maintain payment logs and distribute remittance advices.
- Set up and maintain vendor records, W -9 forms, and 1099 classifications.
- Respond to vendor inquiries and reconcile vendor statements.
- Monitor and update compliance documentation (e.g., insurance certificates).
- Ensure all invoices are coded to the correct job, cost code, and category.
- Track lien waivers, insurance certificates, and subcontractor compliance.
- Assist in month -end close and provide AP aging and other financial reports.
- Maintain organized files and documentation in compliance with company policy and accounting best practices.
Requirements
Required Qualifications:
- 3 -6 years of Accounts Payable experience, preferably in construction or real estate.