Job Description – Account Executive | APS LABSPosition: Account Executive

Department: Accounts & Finance

Location: Pune

Reporting To: Accounts Manager / Management

Industry: Biotechnology / IVF / Diagnostics / Laboratory Equipment

Key Responsibilities1. Sales Billing & Invoicing

- Prepare GST Tax Invoices, Proforma Invoices and Quotations.
- Verify customer PO, product, quantity, rate, discount and GST before invoicing.
- Maintain invoice numbering and billing records.
- Coordinate with Sales, Dispatch and Operations for timely invoicing.

2. GST & Statutory Compliance

- Maintain GST purchase and sales records.
- Verify GSTIN, HSN/SAC and applicable GST rates.
- Assist in GSTR-1, GSTR-3B and reconciliation activities.
- Coordinate with CA/tax consultant for GST, TDS and other statutory requirements.
- Maintain proper documentation for audits.

3. Receivables / Customer Outstanding

- Maintain customer-wise outstanding statements.
- Follow up with customers for pending payments.
- Prepare ageing reports: 0–30 / 31–60 / 61–90 / 90+ days.
- Coordinate with Sales Team for payment collection.
- Ensure payment receipts are properly entered and adjusted against invoices.

4. Payables / Vendor Accounts

- Verify vendor invoices against PO and purchase records.
- Maintain supplier outstanding.
- Prepare payment schedules.
- Coordinate with management for vendor payments.
- Track advances given to suppliers.

5. Bank & Daily Accounting

- Record bank transactions,



receipts and payments.
- Perform bank reconciliation.
- Maintain petty cash.
- Verify NEFT/RTGS/UPI/cheque transactions.
- Maintain daily cash and bank position.

6. Purchase & Inventory Coordination

- Match purchase invoices with purchase orders and GRN/stock records.
- Coordinate with Stores/Logistics regarding received material.
- Check discrepancies in quantity, price or GST.
- Support inventory valuation and stock reconciliation.

7. Sales & Order Coordination

- Maintain sales orders and customer payment status.
- Coordinate with Sales, Production and Dispatch teams.
- Ensure orders are not dispatched without required commercial/payment approval.
- Track advance-payment orders and credit customers.

8. Export Accounts

Since APS also works with international customers/export markets, the role can include:

- Export invoice preparation.
- Packing list/commercial invoice coordination.
- Payment receipt tracking.
- Foreign-currency transaction records.
- Coordination with logistics/export documentation teams.
- Required SkillsTally Prime / ERP / Accounting Software
- Advanced MS Excel
- GST & basic taxation knowledge
- Invoice and quotation preparation
- Bank reconciliation
- Accounts receivable/payable
- Good numerical accuracy
- Valuable documentation skills
- Email communication
- Knowledge of HSN/SAC and GST
- Ability to coordinate with Sales, Purchase, Stores, Dispatch and Management

📌 Account Executive (Accounting) (Pune)
🏢 APS Lifetech
📍 Pune