Role: Office Administrator

Office Location: Hosur Plant (Plant)

Years of experience: 8-12

Job Summary

We are looking for a highly experienced and proactive Executive Assistant to provide high-level administrative and operational support to senior leadership. The ideal candidate will be skilled in managing complex calendars, coordinating domestic and international travel, organizing events, handling MIS, and ensuring seamless day-to-day operations while maintaining confidentiality and professionalism.

Key Responsibilities (KRA)

1. Calendar Meeting Management

- Manage complex and dynamic calendars for senior leaders across time zones

- Schedule meetings, reviews, and leadership forums efficiently

- Anticipate conflicts and proactively resolve scheduling challenges

- Prepare agendas, capture minutes of meetings, and follow up on action items

2. Travel Logistics Management

- Coordinate domestic and international travel arrangements including flights, hotels, visas, and itineraries

- Ensure cost efficiency and policy compliance

- Manage last-minute changes smoothly with minimal disruption

3. Administrative Office Excellence (5S)

- Maintain 5S standards across workspace and administrative processes

- Handle documentation, file management, and compliance records

- Support leadership with correspondence, presentations, and reports

4. MIS Reporting

- Prepare and maintain MIS reports, dashboards, and trackers in Excel

- Ensure accuracy, timeliness, and data confidentiality

- Support leadership reviews with meaningful insights and summaries

5. Event Planning Coordination

- Plan and execute internal and external events such as leadership meetings, town halls, offsites, and stakeholder engagements

- Coordinate with vendors, internal teams, and event partners

- Manage budgets, logistics, and post-event feedback

6.



Stakeholder Communication Management

- Act as a key point of contact between leadership and internal/external stakeholders

- Draft professional emails, presentations, and communication material

- Ensure explicit, concise, and timely communication

Key Performance Indicators (KPI)

- Accuracy and timeliness of calendar and travel management

- Effectiveness of MIS reports and leadership dashboards

- Adherence to 5S and administrative process standards

- Quality and success rate of events organized

- Stakeholder satisfaction and communication effectiveness

- Ability to manage priorities without escalations

Functional Competencies

- Advanced proficiency in MS Office (Excel, PowerPoint, Word, Outlook)

- Strong expertise in Excel MIS, trackers, pivot tables, and reports

- Experience in complex calendar management travel coordination

- Knowledge of event planning and vendor coordination

- Understanding of 5S and process discipline

- Strong documentation and reporting skills

Behavioral Competencies

- High level of confidentiality and integrity

- Strong organizational and time management skills

- Ability to work under pressure and manage ambiguity

- Excellent written and verbal communication skills

- Proactive, detail-oriented, and solution-focused mindset

- Strong interpersonal and stakeholder management abilities

Qualification Experience

- Graduate / Postgraduate in any discipline

- 8-12 years of experience as an Executive Assistant supporting senior leadership

- Prior experience in large organizations or corporate environments preferred

Disclaimer: This job posting & Location has been aggregated from external source. Role details, content, and availability are subject to change. Applicants are advised to confirm the latest information directly on the company website before applying.

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