Job Description

Inaya Experiences | Gurugram

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₹3–6 LPA | Full-time

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If you’re ridiculously organised, naturally proactive and somehow enjoy making lists, chasing people and knowing what’s happening next — we might get along.

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Inaya Experiences is a bespoke luxury wedding and event planning company creating celebrations across India and internationally.

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We’re looking for an Executive Assistant to the Founder — someone who can keep up with a fast-moving Founder, bring some order to the chaos and make everyday life a little easier.

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WHAT WILL YOU BE DOING?

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A little bit of everything — which is what makes this role fun.

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• Managing the Founder’s calendar, meetings and appointments

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• Keeping track of follow-ups, deadlines and things that absolutely cannot be forgotten

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• Coordinating with clients, vendors, hotels, designers and the Inaya team

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• Making sure everyone gets a response when they’re supposed to

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• Preparing presentations, documents, trackers, meeting notes and the occasional last-minute deck

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• Researching things — from vendors and hotels to travel and random questions that suddenly need answers

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• Organising travel and itineraries

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• Helping with select personal appointments and admin

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• Joining meetings and making sure the “what happens next?” actually happens

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• Supporting the Founder during weddings and events when required

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• Taking ownership of random projects that come your way

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• Basically, helping keep the Founder, and occasionally the rest of us, on track

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WHAT WE NEED FROM YOU

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You don’t need to know everything.

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But you do need to be someone who figures things out.

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We’re looking for someone who is:

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• Extremely organised and detail-oriented

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• Proactive — you notice things before being asked

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• Great at following up (politely, persistently and repeatedly when necessary!)

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• A clear and confident communicator

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• Calm when there are 17 things happening at once

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• Quick to learn and comfortable asking questions

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• Responsible and trustworthy

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• Comfortable speaking to clients, vendors and senior people

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• Good at juggling multiple things without dropping the ball

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• Curious and genuinely excited to learn

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• Discreet — you’ll be privy to a lot, and we take confidentiality seriously

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MOST IMPORTANTLY…

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We want someone who takes ownership.

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If something needs doing, you don’t wait for a three-step instruction manual.

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You figure it out.

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If someone hasn’t replied, you follow up.

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If something looks like it might become a problem, you flag it.

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And if the Founder says, “Can you take care of this?” — your answer should ideally be “Already on it.”

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WHAT YOU’LL GET

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• A front-row seat to how a luxury wedding and events business actually works

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• Direct access to the Founder and lots of learning along the way

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• Exposure to beautiful weddings, hotels, vendors and destinations

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• A role that will never be exactly the same two days in a row

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• Lots of responsibility, lots of learning and plenty of room to grow

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• The prospect to grow with Inaya as we build the company

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WHO SHOULD APPLY?

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Someone smart.

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Someone switched on.

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Someone who likes being busy.

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Someone who notices the little things.

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Someone who gets things done.

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Experience in events, hospitality or luxury is a bonus, not a requirement.

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If this sounds like you, send us your CV + a short note telling us why you think you’d be a good fit.

📌 Executive Assistant - Founder's Office (Gurugram)
🏢 Inaya Experiences
📍 Gurugram