Job Description

Executive Assistant/Secretary

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Location: Gurugram

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Experience: 5+ years of relevant legal secretarial / executive assistant experience, preferably with a law firm

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About the Role

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We are looking for a highly organised and detail-oriented EA/Secretary to provide comprehensive secretarial and administrative support to our lawyers and teams in the Gurugram office.

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The ideal candidate should have prior experience in a law firm or professional services environment , strong proficiency in Microsoft Office, excellent communication skills, and the ability to manage multiple priorities while maintaining a high degree of confidentiality and attention to detail.

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Key Responsibilities

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- Provide day-to-day secretarial and administrative support to partners, lawyers, and teams.
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- Prepare, format, proofread, compile, and maintain legal documents, correspondence, presentations, and other client-related documents in accordance with professional formatting standards.
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- Assist with document management, including indexing, organising, maintaining, and retrieving files and records .
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- Coordinate meetings, conference calls, appointments, and diaries, including scheduling across multiple stakeholders.
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- Manage travel arrangements, itineraries, and related logistics.
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- Assist with preparation and submission of timesheets,



expense statements, vouchers, and other administrative records .
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- Support lawyers with file opening, file codes, billing-related matters, and other practice administration requirements .
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- Coordinate with internal teams and external stakeholders as required.
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- Maintain accurate and up-to-date records and ensure timely follow-up on pending matters.
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- Handle confidential and sensitive information with discretion.
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- Undertake other administrative and secretarial responsibilities as required.
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Skills & Qualifications

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- 5+ years of relevant experience as a Legal Secretary, Executive Assistant, or similar role, preferably in a law firm .
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- Strong working knowledge of Microsoft Word, Excel, and PowerPoint .
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- Good understanding of legal document formatting, compilation, and indexing .
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- Excellent written and verbal communication skills .
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- Strong organisational and time-management skills, with the ability to manage multiple tasks and deadlines.
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- High attention to detail and accuracy.
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- Ability to work independently as well as collaboratively in a fast-paced professional environment.
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- Strong interpersonal skills and a skilled approach.
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- Ability to handle confidential information with discretion.
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📌 Executive Assistant (Gurugram)
🏢 JSA
📍 Gurugram