Job Description

Summary:

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We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide comprehensive administrative, operational, and strategic support to senior leadership. The ideal candidate will act as a trusted partner to leadership by managing executive priorities, facilitating seamless communication, coordinating business operations, and driving operational efficiency across teams.

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This role requires exceptional organizational skills, strong business acumen, discretion in handling confidential information, and the ability to manage multiple priorities in a fast-paced, dynamic environment.

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Responsibilities:

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- Provide comprehensive executive and administrative support to senior leadership by managing complex calendars, meetings, priorities, and leadership communications across teams.
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- Coordinate domestic and international travel, including itineraries, accommodation, transportation, and business visa processing, ensuring seamless travel experiences.
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- Act as a key liaison between leadership and internal/external stakeholders, managing business communications, presentations, correspondence, and confidential information with discretion.
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- Plan and coordinate training programs, onboarding initiatives, leadership visits, meetings, employee engagement activities, and business events, ensuring smooth execution of end-to-end logistics.
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- Prepare reports, analyze dashboards, and generate business insights using advanced Excel, PowerPoint and other reporting tools to support data-driven decision-making and operational excellence.
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- Support leadership initiatives, special projects, and ad-hoc requests while driving process improvements and ensuring timely execution of key deliverables.
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- Handle highly confidential information in compliance with organizational policies, governance standards, and data privacy requirements.
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Skills:

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- Bachelor's Degree with 2–3 years of experience in Executive Assistance, Business Operations, or Administrative Support.
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- Strong organizational, prioritization, and multitasking skills with the ability to manage competing priorities and meet deadlines.
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- Excellent verbal, written, and interpersonal communication skills with the ability to collaborate effectively across all levels.
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- High level of discretion, integrity, and professionalism in handling confidential information.
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- Advanced proficiency in Microsoft Office Suite, particularly Excel, PowerPoint, Word, and Outlook. Working proficiency in use of AI tools.
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- Strong analytical, problem-solving, and reporting skills with a focus on process improvement and operational excellence.
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- Ability to work independently in a rapid-paced, matrixed environment while managing cross-functional activities and ad-hoc requests.
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Education / Professional Experience/ Qualifications:

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- Bachelor's degree in business administration, Commerce, Finance, Management, or related discipline.
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- 2–3 years of experience in Executive Assistant, Executive Secretary, Administrative Operations, Business Operations, or similar support roles.
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📌 Executive Assistant (Bengaluru)
🏢 Grant Thornton INDUS
📍 Bengaluru