Job Description:

Position Summary
We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide
comprehensive administrative and strategic support to the Managing Director. The ideal
candidate will serve as a trusted partner, ensuring seamless coordination of executive priorities,
stakeholder communications, and business operations while maintaining the highest level of
confidentiality and professionalism.

Key Responsibilities
1. Executive Support
 Manage and optimize the Managing Director's calendar, scheduling appointments,
meetings, and business engagements to ensure effective time management.
 Prepare meeting agendas, presentations, reports, and briefing materials for internal and
external stakeholders.
 Review, prioritize, and manage incoming communications, including emails, calls, and
correspondence.
 Act as a key point of contact and liaison between the Managing Director and internal as
well as external stakeholders.
2. Stakeholder Coordination & Communication




 Collaborate with cross-functional teams to ensure timely execution and follow-up of key
business initiatives.
 Draft and review qualified emails, business correspondence, reports, and official
communications on behalf of the Managing Director.
 Build and maintain effective working relationships with clients, vendors, senior
leadership, and other business associates.
3. Travel & Logistics Management

 Coordinate domestic and international travel arrangements, including flights,
accommodation, transportation, and visas where required.
 Develop detailed travel itineraries and manage travel-related documentation.
 Monitor and reconcile travel expenses while ensuring compliance with company policies.
4. Meeting & Event Management
 Plan and coordinate board meetings, leadership reviews, strategic discussions, and other
executive-level engagements.
 Prepare and circulate meeting materials in advance.
 Record Minutes of Meetings (MOMs), track action points,

📌 Executive Assistant To Managing Director (Ahmedabad)
🏢 Kaapro Management Solutions
📍 Ahmedabad