Position: Deputy Chief Administrative Officer

Department: Administration

Reporting To: Chief Administrative Officer / COO / Management

Experience: 10–15 years

Team Management: Experience managing 4+ staff and multiple functional teams

Major AreaKey Responsibilities

1. Administration & Institutional OperationsOversee day-to-day administrative operations across the institution/campus;
coordinate with departments and leadership;
establish administrative systems, SOPs, checklists and reporting mechanisms;
ensure smooth functioning of all support services and timely resolution of operational issues.

2. Infrastructure, Facilities & MaintenanceManage institutional infrastructure, buildings, classrooms, laboratories, offices, utilities, furniture, electrical, plumbing, HVAC, DG, lifts and other facilities. Plan preventive maintenance, monitor breakdowns, coordinate repairs and ensure infrastructure remains protected, functional and well maintained.

3. Housekeeping, Security & SafetyLead housekeeping and security operations, including manpower deployment, rosters,



cleanliness standards, access control, visitor management and CCTV monitoring. Ensure fire safety, emergency preparedness, safety inspections, drills, incident reporting and compliance with institutional safety requirements.

4. Procurement, AMC & Vendor ManagementOversee administrative procurement, quotation comparison, negotiation, purchase approvals, material receipt and inventory control. Manage AMC/service contracts, renewal schedules, vendor SLAs, service quality, bill verification and cost optimization. Develop and maintain an effective vendor network.

5. Team Leadership & Performance ManagementLead and coordinate administrative support teams, including housekeeping, security, maintenance and other support staff. Ensure proper manpower planning, duty allocation, attendance, discipline, productivity and performance. Must have prior experience managing/coordinating a team of 4+ staff.

6. Governance, Compl

📌 Deputy Chief Administrative Officer (Ambattur)
🏢 Meenakshi Sundararajan Group of Institutions
📍 Ambattur