Scope of the role:

The Logistics & Administration Executive will be responsible for the overall coordination of customer deliveries, pickups, transportation, and related logistics activities. The position will act as a key coordination point between Sales, Accounts, Operations, Warehouse, Customers, Transporters, and Vendors, ensuring that orders are delivered on time, with accurate communication and minimum waiting time at the warehouse. In addition to logistics responsibilities, the position will take ownership of office purchases, vendor coordination, and general administrative procurement, ensuring that the company has the required supplies and services available on time and at appropriate commercial terms. Communication, coordination, organization, follow-up, and ownership are the key requirements for success in this position.

Key Responsibilities:

A. Logistics & Delivery Coordination
 Coordinate the complete logistics process for customer orders from order readiness through final delivery.
 Coordinate with the Sales Team, Accounts Team, Operations Team, QC, Warehouse, Customers,



and Transporters to ensure smooth and timely dispatch.
 Confirm with customers the required pickup / delivery date, time, location, vehicle requirements, and delivery instructions.
 Coordinate customer pickups and ensure that the material is ready before the vehicle arrives.
 Arrange transportation and coordinate with approved transporters and logistics service providers.
 Share accurate pickup and delivery information with all relevant internal and external parties.
 Monitor vehicle arrival, loading, dispatch, transit, and delivery status.
 Ensure minimum waiting time for vehicles at the warehouse.
 Coordinate with the warehouse to ensure material, documents, packaging, and loading arrangements are ready before the vehicle arrives.
 Follow up with transporters until the material reaches the customer.
 Obtain and maintain Proof of Delivery (POD) and other relevant deliver

📌 Logistics & Administration Executive (Devanahalli)
🏢 Vandey Global Services
📍 Devanahalli