The Executive Assistant to the Chief Operations Officer (COO) will provide high-level administrative, operational, and coordination support to the COO. The role requires excellent organizational skills, robust communication, discretion, and the ability to coordinate with multiple departments and stakeholders.
The incumbent will assist the COO in managing schedules, meetings, follow-ups, MIS reports, operational documentation, and cross-functional coordination to ensure timely execution of key priorities and initiatives.

Key Responsibilities
Manage and maintain the COO's calendar, meetings, appointments, and daily schedule.
Coordinate internal and external meetings on behalf of the COO.
Prepare meeting agendas, presentations, briefing notes, and supporting documents.
Maintain proper records of important communications, documents, and correspondence.
Handle confidential and sensitive information with complete discretion.
Assist the COO in managing daily priorities and ensuring timely completion of assigned tasks.




Attend meetings with the COO and prepare accurate Minutes of Meeting (MoM).
Circulate action points to concerned departments and stakeholders.
Maintain an action tracker and regularly follow up on pending tasks.
Monitor deadlines and provide timely reminders to respective teams.
Escalate critical delays or unresolved matters to the COO.
Coordinate with department heads, business verticals, and support functions on behalf of the COO.
Follow up on operational requirements and management directives.
Assist in tracking the implementation of decisions taken by the COO.
Coordinate with HR, Finance, Accounts, Procurement, IT, Administration, Sales, Operations, and other departments as required.
Support the COO in resolving inter-departmental coordination issues.
Collect and consolidate operational data and reports from various departments.
Prepare periodic MIS reports, dashboards, trackers, and status reports for review by the COO.
Maintain records of departmental

📌 Assistant to Chief Operations Officer (Dum Dum)
🏢 Aditya Group India
📍 Dum Dum