Executive Assistant to Family Office

Location: Chennai
Employment Type: Full-time, In-office
Organisation: Sakiaa

Role Overview

Sakiaa is looking for an organised, proactive and highly dependable Executive Assistant to support the day-to-day functioning of the Family Office.

The role will involve executive support, meeting coordination, documentation, follow-ups and maintaining visibility over ongoing tasks across investments, banking, finance, legal, compliance and general administration.

The ideal candidate should be someone who takes ownership, follows through on tasks and ensures that important matters do not fall through the cracks.

Key Responsibilities

Executive & Calendar Support

* Manage calendars, appointments and meeting schedules.
* Coordinate meetings with wealth managers, bankers, fund managers, auditors, lawyers, consultants and other external parties.
* Maintain reminders for key meetings, deadlines and follow-ups.
* Coordinate travel, appointments and other executive requirements when required.
* Assist with routine correspondence and communication.





Meetings & Minutes

* Prepare meeting agendas and relevant documents before meetings.
* Attend internal and external meetings when required.
* Take clear and structured Minutes of Meeting (MoM).
* Record key discussions, decisions, action items, responsible persons and deadlines.
* Circulate MoMs and maintain an organised record of previous meetings.

Follow-ups & Execution

* Maintain a central tracker of pending tasks and action items.
* Follow up with internal team members and external parties until matters are completed.
* Track commitments made during meetings.
* Escalate delayed or unresolved matters appropriately.
* Provide regular updates on pending and completed items.

Family Office Coordination

* Assist in coordinating matters relating to investments, banking, taxation, legal, compliance and administration.
* Coordinate requests for reports, portfolio statements, investment docu

📌 Executive Assistant (Chennai)
🏢 sakiaa investments
📍 Chennai