DMS Specialist — Digital Platform
Job Description | Vistra

Location
India
Reports To
Programme Manager — Finance Transformation

Role Purpose:
We are seeking a dedicated DMS (Document Management System) Specialist to own the design, build, and multi-market rollout of document management structures as a critical component of Vistra’s digital platform. This role ensures that teams across all practices and markets globally have a standardised, governed, and user-friendly document management experience — regardless of the underlying DMS technology.

The DMS Specialist will translate business requirements into taxonomy structures, define metadata schemas, configure document libraries, establish naming conventions, and build governance frameworks that integrate seamlessly with Vistra’s workflow and operational platforms. They will also develop and implement document management policies and procedures to ensure consistency, compliance, and operational efficiency across the organisation.

This is a hands-on delivery role requiring someone who can bridge information architecture,



platform configuration, cross-functional collaboration, and multi-market stakeholder management.
Key Responsibilities:
1. Taxonomy Design & Document Control
Design and maintain the global folder taxonomy and metadata schemas across all Vistra service lines and practices.
Establish document classes, sub-classes, mandatory/optional metadata fields, naming conventions, and retention classification drivers.
Organise, categorise, and index documents ensuring taxonomy is scalable across markets while accommodating jurisdictional and regulatory variations.
Conduct regular audits to assess document quality, accuracy, and availability; recommend improvements.

2. DMS Platform Integration & Configuration
Define and configure the integration between Vistra’s workflow platforms and the DMS (e.g., SharePoint, iManage, OpenText, or other enterprise DMS solutions).
Design document flows across ingestion channels

📌 DMS Specialist — Digital Platform (Mumbai)
🏢 VISTRA
📍 Mumbai