We are looking for an experienced Executive Assistant to support senior leadership at Vibcare Pharma. You will handle calendar management, cross-department coordination, meeting preparation, and executive correspondence to ensure smooth daily operations.

Key Responsibilities
- Calendar & Schedule Management: Organize daily appointments, prioritize meetings, manage conflicting priorities, and maintain the executive schedule using Google Calendar / Outlook.
- Meeting Coordination: Prepare meeting agendas, compile briefing documents, attend strategic discussions, and record detailed minutes of meeting (MoM) for distribution.
- Action Item Tracking: Follow up with department heads on pending tasks, track operational deliverables, and ensure timely completion of assigned action points.
- Cross-Department Liaison: Coordinate between the executive office and internal teams including Sales, Purchase, Accounts, and HR to streamline operational communication.
- Reports & MIS Preparation: Consolidate departmental data, prepare executive summaries,



and build management reports using Advanced Excel (VLOOKUP, Pivot Tables).
- Presentation & Documentation: Draft formal business correspondence, memos, and create executive-level slide decks using PowerPoint for review meetings.
- Travel & Logistics: Manage complete travel arrangements including flight bookings, hotel accommodations, local conveyance, and detailed travel itineraries.
- Confidential Record Keeping: Maintain secure physical and digital filing systems, handle sensitive business information, and ensure strict confidentiality across all communications.

Requirements:
- Experience:4-5 years of proven experience as an Executive Assistant, Personal Assistant, or Executive Secretary supporting senior leadership.
- Education: Graduate in any stream (BBA, B.Com, or related field preferred).
- Skills:
- High proficiency in MS Office (Excel, Word, PowerPoint) and Google Workspace.
- Excellent verbal and written communication ski

📌 Executive Assistant (Panchkula)
🏢 Vibcare Pharma
📍 Panchkula