HR Executive

About the Job

Position: HR Executive – Human Resources & HR Operations

Industry: Cleanroom / HVAC / EPC / Construction / Project-Based Operations

Work Location: Thane with travel to Pan India project sites, as required

Working Days: Monday to Saturday

Working Hours: 10:00 AM to 7:00 PM

Reporting To: HR Manager / HR Head

About the Role

We are looking for an HR Executive to support and manage day-to-day HR operations across the organization and project sites. The ideal candidate should have hands-on experience in recruitment, employee onboarding, payroll coordination, attendance management, HR documentation, statutory compliance, employee relations and HR MIS .

The candidate should be comfortable working in a project-based / construction environment , coordinating with site teams, employees, contractors and management, and ensuring timely completion of HR activities.

Key Responsibilities

1. Recruitment & Manpower Planning

- Manage end-to-end recruitment activities including sourcing, screening, interview coordination and offer processing.
- Coordinate with management and project teams for manpower requirements.
- Maintain recruitment trackers and ensure hiring within agreed timelines.
- Coordinate joining formalities and ensure timely deployment of employees at project sites.

2. Employee Onboarding & Documentation

- Manage complete onboarding documentation for new employees.
- Conduct joining formalities, induction and HR orientation.
- Maintain employee personal files, HRMS records and statutory documents.
- Ensure all required documents are collected and verified before/after joining.

3. Attendance, Leave & HRMS Management

- Monitor daily attendance, late marks, absenteeism and leave records.
- Coordinate with site and department heads for attendance verification.
- Maintain accurate attendance data for monthly payroll processing.
- Update and maintain employee information in HRMS / Zoho People or other HR systems.
- Ensure compliance with working hours, leave and attendance policies.

4. Payroll Coordination

- Coordinate monthly payroll inputs with Finance / Payroll teams.
- Verify attendance, LOP, overtime, new joiners, exits, increments and other payroll inputs.
- Ensure timely submission of accurate payroll data.
- Coordinate with employees and Finance for payroll-related queries.

5.



Statutory Compliance

- Support statutory compliance related to PF, ESIC, Professional Tax, Gratuity, Labour Welfare Fund and applicable labour laws .
- Maintain required HR and statutory registers and records.
- Coordinate with consultants / payroll teams for statutory filings and compliance requirements.
- Ensure employee documentation is maintained as per applicable legal requirements.

6. Employee Relations & Discipline

- Handle employee queries and grievances professionally.
- Support management in implementing HR policies and disciplinary procedures.
- Monitor employee discipline, attendance and workplace conduct.
- Issue and maintain HR communications such as warning letters, notices, confirmation letters and other employee-related documentation.

7. Performance Management

- Coordinate probation confirmation and appraisal processes.
- Maintain performance appraisal records.
- Support KRA / KPI and goal-setting processes.
- Coordinate increment and promotion documentation as approved by management.

8. Exit & Full & Final Settlement

- Manage employee resignation and exit formalities.
- Coordinate exit clearance with concerned departments.
- Ensure recovery / return of company assets and documents.
- Coordinate Full & Final Settlement with Finance / Payroll.
- Issue relieving and experience letters as per company process.

9. Employee Engagement & HR Initiatives

- Plan and coordinate employee engagement activities.
- Support Rewards & Recognition initiatives.
- Coordinate employee communication, celebrations and HR events.
- Support implementation of HR policies, processes and employee welfare initiatives.

10. HR MIS & Management Reporting

- Prepare and maintain HR MIS reports including:
- Headcount
- Recruitment status
- Recent joiners
- Attrition
- Attendance
- Leave
- Payroll inputs
- Employee movement
- Site manpower
- Statutory compliance status




- Provide accurate HR data and reports to management within defined timelines.

11. Project / Site HR Coordination

- Coordinate HR activities for Pan India project sites as required.
- Support site teams with manpower, attendance, accommodation and employee-related matters.
- Ensure timely communication between corporate HR and project/site teams.
- Maintain proper employee and labour documentation for project requirements.

Preferred Industry Experience Candidates with experience in the following industries will be preferred:

- Cleanroom
- HVAC
- MEP
- EPC
- Industrial Construction
- Engineering & Project Companies
- Pharma / Healthcare Projects
- Modular Cleanroom / Partition Systems
- Infrastructure / Construction Projects

Preferred Candidate Profile Experience: 1–4 years in HR / HR Generalist / HR Operations role

- Hands-on experience in HR operations and employee lifecycle management.
- Good understanding of recruitment and employee onboarding.
- Working knowledge of payroll and attendance processes.
- Basic knowledge of PF, ESIC, PT, Gratuity and applicable labour laws.
- Good knowledge of MS Excel and HRMS / HR software.
- Strong documentation and coordination skills.
- Good communication and interpersonal skills.
- Ability to independently handle multiple HR activities.
- Willingness to coordinate with project sites and travel when required.

Key Competencies HR Operations | Recruitment | Employee Onboarding | Attendance & Leave Management | Payroll Coordination | Statutory Compliance | Employee Relations | Performance Management | Exit Management | HR MIS | HRMS | Employee Engagement | Labour Compliance | Site HR Coordination

Key Result Areas (KRAs)

- 100% timely and accurate payroll inputs every month.
- Recruitment and joining completed within agreed TAT .
- 100% employee documentation and HRMS records maintained accurately.
- Timely and accurate attendance, leave and LOP management.
- 100% statutory compliance coordination with no avoidable lapses.
- Timely completion of onboarding, confirmation and exit formalities.
- Effective resolution and tracking of employee queries and grievances.
- Accurate and timely submission of HR MIS to management.
- Effective HR support to Pan India project sites.
- Consistent implementation of HR policies and processes.

📌 Urgent Opening for HR Executive - Cleanroom /Hvac Engineering (Thane)
🏢 Pophen
📍 Thane