SWARAN SOFT SUPPORT SOLUTIONS PVT. LTD.
Tech Simplified_

Gurugram, India | UAE| Estonia | USA
JOB DESCRIPTION

Office Administrator

Job Title
Office Administrator

Department
Administration & Operations

Reporting To
COO / Founder & CEO

Location
Gurugram, Haryana (In office)

Experience
4 to 10 Years

Employment Type
Full time, Permanent

Travel Requirement
Own two-wheeler / bike (mandatory for local errands & vendor visits)
About Swaran Soft:
Swaran Soft Support Solutions Pvt. Ltd. is an enterprise AI and digital transformation company headquartered in Gurugram, with offices in the UAE, Estonia, and the USA. Our Agentic AI Consulting & Managed Services division partners with enterprises across India and the Middle East to deploy intelligent automation, multilingual AI agents, and open-source workflow orchestration platforms. We are a rapid-growing team that values ownership, agility, and execution excellence.

Role Overview:
Key Responsibilities:
Office Administration & Facility Management:
Ensure the office environment is clean,



well-maintained, and fully operational at all times.
Manage housekeeping staff schedules, supervise cleaning quality, and handle pantry supplies (tea, coffee, snacks, water, stationery).
Coordinate with building management for maintenance, parking, security passes, and access cards.
Oversee office infrastructure including furniture, IT peripherals, ACs, printers, UPS, and electrical fittings — schedule preventive maintenance and prompt repairs.
Maintain an up-to-date inventory of office supplies, consumables, and assets; trigger timely reorders.
Vendor Coordination & Procurement:
Identify, negotiate with, and manage relationships with vendors for office supplies, housekeeping services, AMC contracts, catering, courier, and facility services.
Raise purchase orders, track deliveries, verify invoices, and coordinate vendor payments with the finance team.
Maintain a vendor register with contract terms

📌 Office Administrator Gurugram
🏢 SWARAN SOFT SUPPORT SOLUTIONS PRIVATE
📍 Gurugram