Location: Mumbai (Wadala)/Dhule:
In office - Transport Control Room / Depot_
Department:Logistics & Fleet Operations
Reports To:Operations Manager - Logistics
Works in close coordination with: Operations Manager - Logistics/ Head - Business Development
We are seeking a proactive and detail-oriented supervisor to handle day-to-day trip coordination and dispatch of petroleum transport trucks across India. This role is responsible for assigning trucks as per pre-approved contracts, ensuring timely placement at oil terminals, and actively tracking vehicle movements via the Fleet Management System (FMS) and GPS.
Key Responsibilities
Order Entry & Truck Assignment via FMS
Ensure truck details, driver information, and trip plans are correctly updated in the FMS.
Truck Placement at Oil Terminals
Ensure trucks are placed at designated terminals on time as per client requirements.
Coordinate with terminal loading supervisors to confirm loading slots and inspection readiness.
Confirm pre-loading checks (cleanliness, seals,
compliance) and post-loading documentation (loading slips, gate passes, invoices) are in order.
Trip Execution & GPS Tracking
Use the GPS-enabled Fleet Management System to monitor truck movements during the trip.
Ensure timely departure after loading and uninterrupted transit toward client delivery points.
Proactively follow up with drivers and raise alerts in case of delays, route deviations, or vehicle idling.
Client Communication Support
Share truck dispatch details (vehicle number, driver contact, ETA) with clients as per standard operating procedure.
Provide updates on any deviations, hold-ups, or delays in transit and assist in real-time resolution.
Documentation & Reporting
Maintain detailed records of all assigned trips, including order IDs, truck numbers, driver details, loading/unloading times, and POD status.
Submit daily reports to the Operations Manager summarizi