A Dispatch Executive in an Ayurvedic pharmaceutical company is responsible for managing the dispatch of finished herbal medicines while ensuring compliance with GMP (Valuable Manufacturing Practices), proper documentation, and timely delivery to distributors, stockists, and clients.

Key Responsibilities
Dispatch Planning & Coordination
Plan daily dispatch schedules based on sales orders and production output
Coordinate with production, QA, and warehouse teams for order readiness
Arrange transport (local and interstate) for timely deliveries
Documentation & Compliance
Prepare and verify dispatch documents such as:
Invoice & delivery challan
E-way bills (for GST compliance)
Batch-wise packing lists
Ensure compliance with Ministry of AYUSH guidelines
Follow standards under Positive Manufacturing Practice (GMP)
Batch & Inventory Management
Ensure correct batch selection (FIFO/FEFO method - First Expiry First Out)
Verify batch numbers, manufacturing date, expiry date, and labeling
Maintain stock records of finished goods
Quality & Safety Checks




Coordinate with Quality Assurance (QA) to ensure goods are approved for dispatch
Ensure proper packaging to maintain product integrity (especially herbal formulations)
Logistics & Tracking
Monitor shipment status and ensure timely delivery
Handle transportation issues, delays, or damages
Maintain coordination with transporters and distributors
Record Keeping & Reporting
Maintain dispatch registers and digital records
Prepare daily/weekly dispatch reports
Track pending and completed orders

Required Skills:
Knowledge of pharma/AYUSH dispatch procedures
Understanding of batch tracking and expiry management
Familiarity with GST, E-way bills, and invoicing
Robust coordination and communication skills
Attention to detail (critical for pharma compliance)
Basic ERP/software knowledge

Qualifications
Bachelor’s degree (B.Sc., B.Pharm, BBA, or related field preferred)
-

📌 Dispatch Executive Matoda
🏢 Techno Aspire Service
📍 Matoda