Job Purpose

To provide effective administrative and coordination support for smooth day-to-day office operations, documentation, vendor coordination, employee facilities, and general administrative activities.

Key Responsibilities
Office Administration
Handle day-to-day administrative activities and office requirements.
Maintain office infrastructure, facilities, stationery, and other essential supplies.
Coordinate for housekeeping, security, maintenance, pest control, and other facility-related services.
Ensure proper upkeep and cleanliness of office premises.
Maintain records of administrative expenses and office assets.
Vendor & Service Provider Coordination
Coordinate with vendors and service providers for routine administrative requirements.
Follow up on quotations, work orders, service schedules, and bills.
Maintain vendor records and ensure timely renewal of AMC/service contracts.
Coordinate with vendors for repairs, maintenance, and office supplies.
Documentation & MIS
Maintain administrative files, registers, bills, invoices,



and supporting documents.
Prepare daily/weekly/monthly administrative reports and MIS.
Maintain records of office assets, stationery, consumables, and inventory.
Support documentation required for audits and compliance.
Employee Support
Assist employees with administrative requirements and workplace facilities.
Coordinate employee travel arrangements, accommodation, visitor arrangements, and other facilities wherever applicable.
Coordinate internal meetings, events, celebrations, and employee engagement activities.
Purchase & Expense Coordination
Raise and follow up on purchase/service requirements.
Coordinate with Accounts for vendor bills, payments, and expense documentation.
Monitor administrative expenses and ensure proper approvals.
Maintain stock levels of stationery and other office consumables.
General Coordination
Handle incoming calls, correspondence, courier

📌 Admin Assistant Rohini Sector 16
🏢 pansari industries
📍 Rohini