Technical Services Coordinator

Work Dynamics

What this job involves

Duties &

- Responsibilities

- Monitor day to day technical operations activity for the site.
- Support to ensure adequate supply of materials including Electrical,

plumbing, Carpentry
- Coordinate with the landlord team to ensure compliance with statutory

regulations on fire, health and safety standards & building management
- Conduct weekly physical inventory for stock management and raise IMT

requests
- Coordinate with vendor staff & staff on site to ensure the smooth operation
- Routinely inspect the building, have regular walk arounds and raise tickets for

closure of the identified snags on a daily basis
- Participate in emergency evacuation procedures including crisis

management and business continuity
- Assess & analysis of the readings for weekly & monthly reports on M &
- E,

covering the maintenance contracts, spare parts consumption, Incident reports, Improvement projects etc
- Support the asst manager- technical in identifying energy management,

saving opportunities, risk management.
- Ensure all the electromechanical systems planned preventive maintenance

are undertaken in accordance with the 52 week calendar
- Share 2 min GUTS survey form to users and take corrective action on

the users feedback, randomly meet users on a daily basis to understand the facilities services
- Track Staff attendance through VMT tool
- Coordinate & support office renovation and refurbishment activities
- Support asst manager- technical to forecast the regular & monthly spends for

the month
- Support in procurement process f or regular and ad hoc technical

activities
- Coordinate with the vendor’s to receive monthly invoices on

time.
- Coordinate for quarterly NDC’s for principle / non principle vendor




- Provide a training to the onsite team equipments procedure & implementation
- Recommend continuous quality improvement practices
- Additional activity given by site services manager / client

Performance objectives

- Client/Stakeholder Management

○
- Proactively engage stakeholders to ensure that on site client’s expectations are met though high levels of customer service

○
- Build and develop effective client / stakeholder relationships across multiple levels of the organisation

○
- Proactively understand the customers/ employees needs and act on them before being requested

- Finance Management

○
- Accurate billing and invoicing

○
- Adherence to the monthly forecast

○
- Invoice management.

- Procurement &
- Vendor Management

○
- Work on getting quotations as per site need

○
- Sharing indents for monthly material supply

○
- Zero stock out of situation

- Other Key Activities

○
- Participate in emergency evacuation procedures including crisis management and business continuity

○
- Take readings for weekly & monthly reports on M &
- E, covering the maintenance contracts, spare parts consumption, Incident reports,

Improvement projects etc

○
- Energy management, saving opportunities, risk management

& engineering systems audits

○

- Preparing floor register f or Health and Safety Issues f or client

24/7 emergency call support and site attendance is required

Sound like you? To apply you need to be:

Key attributes

- Excellent people skills and ability to interact with a wide range of client staff

and demands
- Tertiary qualifications in Electrical Engineering essential
- Knowledge of occupational safety requirements
- Finance Management (Invoices)
- Vendor Management

Employee specification Electrical/Mechanical Engg Graduate with 2+ yrs of min exp in facility management else separate approval for only Electrical/Mechanical Engg Graduate has to taken.

📌 Senior Technical Services Co-ordinator (Gurugram)
🏢 JLL
📍 Gurugram