Director’s Office & Operations Coordinator
Company: Avabiz Ventures
Location: Hybrid
Employment Type: Full-Time
Reports To: Directors

About the Role:
We are looking for a highly organized, proactive, and responsible Director’s Office & Operations Coordinator who can work closely with the directors and coordinate with internal teams, customers, vendors, consultants, contractors, government stakeholders, and other external partners.
This is a high-ownership role for someone who can ensure that day-to-day business activities move forward smoothly without the directors having to follow up on every task.
The role will cover business coordination, customer coordination, quotations, invoicing, purchase, inventory, vendor management, documentation, and stakeholder management.

Key Responsibilities

1. Director’s Office Coordination
Work directly with the directors on day-to-day business activities.
Track significant tasks, commitments, meetings, and follow-ups.
Coordinate with different departments and ensure instructions from directors are executed on time.
Prepare reports, MIS,



presentations, quotations, and other information required by the directors.
Identify pending issues and proactively follow up until closure.
Maintain confidentiality of sensitive company and business information.

2. Customer & Sales Coordination
Coordinate directly with customers from initial enquiry to order completion.
Understand customer requirements and coordinate internally to prepare suitable proposals.
Prepare and send quotations, commercial proposals, estimates, and order documents to customers.
Follow up with customers regarding quotations, approvals, purchase orders, payments, and other requirements.
Maintain regular communication with customers and provide timely updates.
Coordinate with the directors and relevant teams to resolve customer queries and issues.
Maintain proper records of enquiries, quotations, orders, and customer communication.

3. Invoicing & Commercial Documentation
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📌 Director’s office And Operations Coordinator (Nashik)
🏢 AVABIZ VENTURES
📍 Nashik