Company Description Zellar International is a premium event production and consultancy agency known for its focus on creativity, precision, and innovation. The company partners with elite clients, brands, and institutions to design and deliver impactful experiences. Its work spans a wide range of industries, from intimate celebrations to large-scale public events.

Zellar

International is committed to producing events that inspire, engage audiences, and create lasting impressions. Team members collaborate closely with clients to translate strategic objectives into memorable live experiences.

Key Responsibilities

Event & Exhibition Operations

- Lead end-to-end planning and execution of events, exhibitions, conferences, activations and corporate experiences.
- Translate concepts and creative plans into practical execution strategies.
- Develop detailed project timelines, operational plans, checklists and execution schedules.
- Coordinate with production, creative, design, sales, vendors and client teams.
- Ensure all deliverables are completed within agreed timelines and quality standards.
- Conduct regular site visits, production checks and pre-event inspections.
- Take complete ownership of on-ground execution and event-day operations.

Team Leadership

- Lead and manage the operations team, including project managers, coordinators and on-ground staff.
- Delegate responsibilities and ensure clear ownership across projects.
- Guide the team during high-pressure situations and provide quick, effective solutions.
- Build a culture of accountability, discipline and strong execution.

Vendor & Stakeholder Management

- Identify, negotiate and manage vendors, contractors, production partners and service providers.




- Ensure vendor deliverables meet quality, cost and timeline expectations.
- Manage relationships with clients, venues, partners and internal stakeholders.
- Resolve operational challenges and escalate critical issues when required.

Budget & Cost Management

- Prepare and monitor operational budgets for events and exhibitions.
- Track production and operational costs and ensure projects remain within approved budgets.
- Negotiate with vendors to achieve cost-effective solutions without compromising quality.
- Review vendor quotations, work orders and final billing.

Event-Day Management

- Take charge of complete on-ground operations during events.
- Ensure production, fabrication, branding, logistics, hospitality, technical and manpower requirements are executed seamlessly.
- Handle last-minute changes and unexpected challenges with speed and professionalism.
- Ensure safety, venue guidelines and operational standards are followed.

What We’re Looking For

- 5–10 years of experience in event management, exhibitions, experiential marketing, production or related industries.
- Strong experience in managing large-scale events and exhibitions from concept to execution.
- Proven experience managing teams, vendors, budgets and multiple projects simultaneously.
- Strong knowledge of event production, fabrication, logistics, venue operations and on-ground execution.
- Excellent communication, negotiation and stakeholder-management skills.
- Robust planning and organizational abilities.
- Ability to work under pressure and manage tight deadlines.
- Willingness to travel and work flexible hours, including weekends and event days.
- Strong ownership mindset with a “make it happen” approach.

📌 Senior Operations Manager - Event (Mumbai)
🏢 Zellar International
📍 Mumbai