Department - Admin Services office

Designation - Sr.Assistant Manager

Total work experience - 3 to 5 years

- Manage day-to-day administration and facility operations across office locations.
- Ensure smooth functioning of outsourced services including housekeeping, pantry, security, Xerox machines, and tea/coffee dispensers.
- Oversee guest house management and upkeep to ensure quality standards.
- Manage security services and housekeeping vendors, ensuring service excellence and compliance.
- Handle vendor development, negotiations, and procurement activities to secure cost-effective commercial terms.
- Manage courier, travel, stationery, and facility service providers.
- Ensure contractor compliance with statutory requirements, labour laws, and Minimum Wages Act provisions.
- Administer Annual Maintenance Contracts (AMCs) and service agreements for office infrastructure and equipment.
- Manage printing, stationery procurement, inventory, and distribution.
- Coordinate domestic and international travel bookings including flights, hotels, visas, and transportation.
- Monitor office assets, maintain asset records, and coordinate asset maintenance.
- Support planning and execution of employee engagement initiatives, corporate events, town halls, and leadership visits.
- Review and validate administrative expenses, utility bills, and maintenance invoices before processing.




- Ensure timely submission of vendor invoices to the Finance team for payment processing.
- Monitor administration budgets and drive cost optimisation initiatives.
- Ensure adherence to company policies, processes, and compliance requirements.
- Coordinate Learning & Development programmes, training schedules, venue arrangements, and participant logistics.
- Support employee induction, training workshops, and development initiatives.
- Maintain training records, attendance reports, and learning calendars.
- Assist in organising employee engagement activities, celebrations, rewards & recognition events, and other HR-led initiatives.
- Liaise with internal stakeholders and external vendors to ensure seamless event execution.
- Prepare administrative reports, MIS, and documentation related to facilities, vendor management, and training activities.

Top KPI’s (Ideally Measurable) for this role are

- Domestic Travel
- Guest House & Canteen Management
- Housekeeping & Security
- MIS & PO

Qualifications and Education Requirements

Graduate/MBA

Preferred competencies

Positive communication and presentation skills, customer oriented, learning ability, influencing, problem solving skills. Good in Excel.

Negotiation skills

Preferred Industry

Retail/Manufacturing/Real Estate

📌 Senior Assistant Manager (Mumbai)
🏢 Shoppers Stop
📍 Mumbai