Key Responsibilities:
Office Administration:
- Maintain office supply inventory and ensure break room supplies are stocked across locations
- Provide general administrative and clerical support
- Receive, sort, and distribute mail and deliveries
- Assist with travel arrangements for staff as required
- Support executives and team members with scheduling, travel coordination, and expense documentation
- Coordinate meetings, including room bookings and basic catering arrangements
- Answer, screen, and direct phone calls professionally
- Maintain and update administrative documents, policies, and procedures
- Assist in preparing and distributing internal communications such as newsletters and company updates
- Support tracking and renewal coordination of business insurance (administrative support only)
- Assist with ongoing projects to support business operations and growth
Event Coordination Support:
- Assist in planning and executing company events (logistics and coordination support)
- Coordinate with vendors for bookings, supplies, and event requirements
- Support event communication, invitations, and RSVP tracking
- Help manage event schedules including setup and in office coordination
Events may include:
- Family Day
- Annual celebrations and team events
- Leadership meetings and offsites
- CSR or charity initiatives
- Other internal events as required
Facilities Coordination:
- Assist with office vendor coordination and maintain vendor records
- Support lease documentation tracking and administrative processes
- Coordinate office maintenance, housekeeping, and issue resolution
- Ensure office equipment servicing is scheduled and tracked
- Support upkeep of office appearance, including décor updates
- Assist in office setup, moves, and workspace arrangements
- Help maintain safety checklists and report observations
Qualifications and Requirements:
- Bachelor’s degree or diploma in a relevant field (Administration, Communications, Hospitality, etc.)
- 1-3 years
📌 Office Administrator (Pune)
🏢 Vertech
📍 Pune