Role Overview

An Executive Assistant to a Business Coach provides high-level administrative, operational, and coordination support to ensure smooth day-to-day functioning. The role requires strong organisation, communication, discretion, and the ability to manage multiple priorities in a fast-paced, client-facing environment.

Key Responsibilities

1. Calendar & Schedule Management
- Manage complex calendars, appointments, and coaching sessions
- Coordinate meetings, workshops, webinars, and events
- Prioritise schedule based on business goals and deadlines

2. Client & Communication Management
- Serve as the primary point of contact for clients
- Maintain professional relationships and ensure excellent client experience

3. Operational Support
- Prepare presentations, reports, and coaching materials
- Maintain CRM, databases, and client records
- Support program launches and course coordination

4. Project & Task Coordination
- Track action items from coaching sessions
- Coordinate with vendors, partners, and internal teams
- Ensure deadlines, deliverables,



and workflows are followed

5. Administrative & Business Support
- Handle travel arrangements and logistics
- Assist with invoicing, documentation, and basic bookkeeping coordination
- Manage digital files, SOPs, and business documentation

Required Skills & Qualifications
- Bachelor’s degree or equivalent experience
- Excellent written and verbal communication
- Strong organisational and time-management skills
- High attention to detail and confidentiality
- Proficiency in Google Workspace, MS Office, and scheduling tools

Key Competencies
- Proactive and solution-oriented
- Strong follow-up and ownership mindset
- Ability to multitask and prioritise
- Professional client handling
- Adaptability in a agile environment

KPIs / Success Metrics
- Calendar efficiency and scheduling accuracy
- Client response time and satisfaction
- Task completion and deadline adherence
- Smooth execution of programs/events
- Op

📌 Executive Assistant to CEO (Noida)
🏢 Designing Life Academy
📍 Noida