Job Description - Procurement Executive

Job Title: Procurement Executive
Department: Procurement
Location: Vasai East
Reports To: Procurement Manager

Job Purpose

To manage the procurement of materials, services, and consumables in a cost-effective, timely, and compliant manner while ensuring quality standards and uninterrupted operations.

Key Responsibilities
- Source, negotiate, and procure raw materials, consumables, spares, services, and office supplies as per company requirements
- Prepare and process Purchase Requisitions (PR), Purchase Orders (PO), and follow up for timely delivery
- Identify and develop reliable vendors; maintain an approved vendor list
- Compare quotations and prepare comparative statements for management approval
- Coordinate with production, maintenance, HR, and finance departments for material requirements
- Ensure compliance with company policies, budget, and statutory requirements
- Track order status, delivery schedules, and resolve supply-related issues
- Verify invoices with PO and GRN before forwarding to accounts for payment




- Maintain proper documentation of procurement records and vendor contracts
- Monitor inventory levels to avoid shortages or excess stock
- Support audits (ISO / internal / statutory) by providing procurement records

Required Skills & Competencies
- Strong negotiation and vendor management skills
- Knowledge of procurement procedures and inventory control
- Good understanding of GST, invoicing, and basic commercial terms
- Proficiency in MS Excel, Word, and ERP systems
- Good communication and coordination skills
- Attention to detail and strong follow-up ability

Qualification & Experience
- Bachelor’s degree in Commerce, Management, Supply Chain, or related field
- 1-3 years of experience in procurement/purchase (manufacturing preferred)
- Experience in MSME / factory workplace will be an added advantage

Behavioural Attributes
- Cost-conscious and result-oriented
- Organized and process-driven
- Abili

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