The ideal candidate is a detail-oriented team player who will be the first point of contact for visitors at the office, greeting them in a polite and well-spoken manner. You will also be assigned duties as required (i.e. organization of inbound and outbound mail, administrative work, and general clerical support).

Responsibilities

- Answer and direct phone calls
- Distribute mail
- Act as first point of contact for visitors
- Manage travel & hotel accommodation
- Manage meeting room bookings, arrangements, and records.
- Handle courier, incoming/outgoing documents, and basic document management
- Provide day-to-day administrative coordination and support to employees and departments.
- Maintain staff petrol/conveyance tracking sheets and related records.
- Coordinate supplier allocation with the Purchase and Subcontract teams as required.
- Arrange food and refreshments for training sessions and meetings.
- Coordinate training sessions and meeting room arrangements and maintain related records.
- Maintain PDC cheque records and tracking sheets.




- Support and coordinate internal and external audits related to Head Office Administration.
- Maintain updated audit records, registers, documents, and supporting evidence.
- Verify canteen bills, rent bills, maintenance bills, and other administration-related invoices received from project sites.
- Maintain invoice inward records in Zoho Drive / tracking sheets and follow up with the Billing and Accounts Departments regarding payment status.
- Facilitate interview candidate coordination by providing required application forms and informing HR for the further interview process.
- Prepare and coordinate official correspondence and administrative emails as required.
- Provide general administrative and front office support to ensure smooth functioning of the Head Office.
- Maintain a qualified and welcoming environment for visitors, candidates, clients, and employees.

Qualifications

- High school diploma or relevant work experience
- Ability to maintain a positive attitude
- Excellent communication skills

📌 Receptionist (Pune)
🏢 SJ Contracts
📍 Pune