Designation: Front Desk Executive

Reporting To: Sr. Admin Executive / Executive Assistant

Functionally Coordinates with: HODs

Key Responsibilities:
Support HODs with meeting scheduling, coordination, and basic documentation.
Coordinate with respective vendors/services pertaining to office administration.
Maintain cleanliness and hygiene within the office Premises.
Monitor electricity usage and encourage power/energy saving.
Monitor Air Conditioning system usage and ensure optimization.
Coordinate with internal teams and vendors for IT devices and gadget management.
Ensure smooth operation and upkeep of front desk equipment.
Address IT-related complaints.
Welcome and assist guests and visitors professionally as and when required.
Manage internal meetings and maintain meeting room readiness.
Handle incoming calls and maintain visitor records.
Oversee pantry operations with a focus on cost optimization.
Maintain stock and coordinate with vendors for office supplies.
Organize routine office lunch.
Regular audit on office assets.




Office & Facility Management
Supervise daily office housekeeping and cleanliness.
Ensure uninterrupted electricity, water, internet, and other utilities.
Maintain and monitor office assets (furniture, printers, laptops, ACs, etc.).
Oversee pest control, hygiene, and pantry management.
Coordinate with maintenance vendors for service or repair requirements.
Front Desk & Reception (Under Administration)
Welcome visitors and maintain visitor entry register.
Manage inward and outward courier records and dispatches.
Arrange meeting rooms and refreshments for visitors or clients.
Support administration in communication and coordination activities.
Staff & HR Administrative Support
Maintain attendance and leave records in coordination with HR.
Assist in joining formalities (ID cards, seating, system setup, stationery).
Arrange travel bookings, transport, and accommodation for staff or client

📌 Front Desk Executive Ahmedabad
🏢 Flow Dynamics India
📍 Ahmedabad